Records Specialist

Location

Phoenix, AZ | United States

Job description

Role: Records Specialist

Estimated Duration: 6+ months

Location: Phoenix, AZ (hybrid)

Position Description

The Records Specialist is responsible for managing files that are provided to the Client, maintaining files pursuant to records retention schedules, and providing those files when responding to records requests. During the consolidation of floorspace that occurred in the Client office, as a result of more virtual work from COVID 2020, many paper files were found without the proper systematic identification. As a result, these files are difficult to organize and retrieve. This project will identify files, properly enter them into a database or destroy them pursuant to Arizona records law, and then label and organize file folders. Work for Client and program staff to determine needs and outcomes. Client will provide a designated project lead who will be responsible for working with the contractor and being a liaison between the hiring manager, contractor and other program staff. Job duties include but not limited to: Identify paper files by file type. Determine the record retention schedule for each file type. Work with the Client and program staff to determine questionable file types. Follow the records destruction process for files that should not be retained. Follow the Client database identification process for files that should be retained. Organize files shelves by file type. Performs other duties as assigned.

Skills Required   Managing multiple tasks simultaneously. Ability to research and collect data. Attention to details. Typing Accuracy. Ability to use computer systems with various software and organization methods. Ability to lift 30 pounds. Discretion Time management

Skills Preferred Good Communication skills and the ability to collaborate with staff members. Organizational Skills Demonstrate Self-motivation Demonstrate interpersonal relation skills

Experience Required Experience working with Windows, Microsoft Office, and Google Suite. 1+ years experience in a relevant field. At least one year of responsible office clerical experience is required.

Experience Preferred Experience with record retention. Experience in working with sensitive or restricted data

Education Required High school diploma or GED certificate

Job tags

Salary