Senior Administrative Clerk

Location

Oakland, CA | United States

Job description

Requisition ID # 155965 

Job Category: Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Office of President & Corporate CEO

Work Type: Hybrid

Job Location: Oakland

Company

PG&E Corporation, a Fortune 200 energy-based holding company (NYSE: PCG) whose primary operating subsidiary is Pacific Gas and Electric Company (PG&E), a public utility operating in Northern and Central California.

Based in San Francisco, PG&E Corporation is the parent company of Pacific Gas and Electric Company, one of the largest combined natural gas and electric utilities in the United States with operations that span power generation and procurement;electric transmission and distribution; and natural gas transmission, distribution and storage. The company's 24,000 employees deliver safe, reliable, affordable and clean energy to nearly 16 million people throughout its Northern andCentral California service area stretching from Eureka in the north to Bakersfield in the south, and from the Pacific Ocean to the Sierra Nevada in the east.

As a California utility, Pacific Gas and Electric Company is at the forefront of changes in the utility industry to support the transition to a cleaner energy economy.The company is ranked among the nation's cleanest utilities and is one of the industry's largest investors in infrastructure modernization and technology to support the addition of more renewable resources,strengthen safety and reliability, and build a smarter, more resilient grid to meet customers evolving energy-related needs.Thirty percent of the energy PG&E delivered in 2015 came from state-qualified renewable resources, andapproximately 60 percent comes from sources that emit no greenhouse gases. The company is also a leading voice shaping clean energy policies at the state and national levels.

PG&E is an integral contributor to California's economy, supporting jobs, stimulating economic growth and contributing to the tax base in hundreds of communities from Bakersfield to Eureka. In total, the company's operations supportan estimated 70,000-plus jobs and generate more than $22 billion in annual economic output in California.PG&E Corporation had approximately $63 billion in assets as of December 31, 2015, and generated revenues of approximately $17 billion in 2015.

Since a highly publicized and very unfortunate explosion that occurred in San Bruno, California along one of PG&E's natural gas pipelines in 2010, the company has taken full responsibility, making reparations, accepting penalties and fines.PG&E has redoubled its commitment to create and maintain a business culture centered on employee and public safety, integrity, ethics and compliance. Additionally, PG&E has made significant investment in its gas system and integrity management,resulting in certification and recertification by Lloyd's Register on two of the highest internationally recognized safety certifications (ISO 55001 and PAS 55).

To affirm its commitments to ethics and compliance, PG&E Corporation has a senior-level officer over ethics and compliance reporting directly to both the CEO and the Audit Committee of the Board.

Department Overview

The Office of the CEO provides oversight over PG&E Corporation and its subsidiary Pacific Gas and Electric Company . The Office of the CEO is responsible for establishing the overall vision, values, and goals of the Company, and for driving the Company toward industry-leading performance.

Position Summary

The Senior Administrative Clerk will be a visible and forward-facing support role to the executive support team. They will be the first point of contact for guests and employees visiting the executive floor at our corporate headquarters in Oakland, CA (OGO). You will perform various clerical duties to include, but not limited to processing mail, reviewing, and distributing appropriately customer concerns (via paper and electronic), facilitate lunches, data entry, maintenance of directories, and assisting with department file maintenance.

The successful candidate will demonstrate PG&E virtues: Trustworthy, Empathetic, Curious, Tenacious, Nimble, Owners.

The role is hybrid working from your remote office on Monday’s and Friday’s and in-person in OGO on Tuesday, Wednesday, Thursday from 8:00 – 4:30pm. This can differ should business needs require.

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. Although we estimate the successful candidate hired into this role will be placed between the entry point and the middle of the range, the decision will be made on a case-by-case basis related to these factors.​  This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. 

The hourly rate for this position ranges from $32.69 to $49.04.

Job Responsibilities

• Handles duties with minimal guidance or direction.
• Applies advanced understanding of the work within the group supported.
• Implements administrative process improvements and practices.
• Applies detailed but broad understanding of company operations and organizational procedures.
• Provides assistance in developing databases, spreadsheets or reports.
• Uses judgment and initiative to answer and direct internal and external inquiries.
• Coordinates room scheduling, meeting preparations (making copies, etc.), ordering catering and making travel arrangements.
• Assists with written and verbal communications. Manages phones. Accurately takes messages and communicates to manager/supervisor and/or team members.
• Updates documents, route incoming correspondence, maintains filing system.
• Orders and maintains an inventory of items required. Orders new equipment or schedules service/maintenance.
• Manages/coordinates/tracks training requirements for work group.
• Provides back-up administrative/clerical support for other groups.
• Enters and maintains data into standard systems or into spreadsheets.
• Performs tasks in the payroll system to process time cards and troubleshoots inaccuracies or errors.
• Assists in the on-boarding process for newhires or transferring employees. May do additional HR processing as requested by supervisor using internal company applications.
• Prepares invoices, purchase orders and/or expense reports as required.
• Coordinates and/or performs projects.

Qualifications

Minimum:

• High school diploma or G.E.D
• 3 years of general office/administrative experience

Desired:

• Upbeat, positive demeanor
• Takes initiative
• Advanced knowledge of MS Office including: Access, Outlook, One Note, PowerPoint, and Word
• Advanced oral/written communication skills

Pre-Employment Testing:

PG&E Employees:   You must have qualified on all prerequisite tests prior to submitting an application; and all secondary tests prior to interviewing. For more information on prerequisite and secondary exams, including study guides, please visit the    website.

• Clerical Test Battery

PG&E Corporation is an Affirmative Action and Equal Employment Opportunity Employer that actively pursues and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability status, medical condition, protected veteran status, marital status, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information or any other factor that is not related to the job.

Job tags

Salary