Manager of Office Operations
Location
Los Angeles, CA | United States
Job description
About Us
WorkHQ is in the process of creating a career platform for both employees and recruiters, based on the principles of data transparency, quantitative assessment, and self-enhancement. The platform's foundation is a data augmentation and analytics layer that allows users to visualize a person's "human capital" through a single, understandable score. This WorkHQ score quantifies a user's work experience and education, and is further enhanced by proprietary data signals from WorkHQ to provide a comprehensive ranking of professionals in the same functional role.
Job Overview:
As an Office Manager in our rapidly expanding startup, you will be instrumental in enhancing our organizational efficiency. This role is perfect for someone who is exceptionally organized, adaptable, and proactive, and enjoys working in a fast-moving environment.
Key Responsibilities:
- Facility Oversight: Manage the upkeep and modifications of office spaces and equipment, including layout, arrangement, and general office maintenance.
- Administrative Functions: Support the team with various administrative tasks such as scheduling, handling correspondence, and record-keeping.
- Vendor Relations: Handle the procurement of office supplies, furniture, and equipment within budgetary limits and company policies.
- Culture and Engagement: Organize team events and uphold a welcoming and inclusive office environment.
- HR Support: Facilitate the onboarding of new employees, including preparing workspaces, coordinating introductions, and managing necessary documentation.
- Budget Oversight: Administer the office budget to ensure cost-effective operations.
- Compliance with Regulations: Guarantee adherence to health and safety standards in the office.
- Executive Support: Provide administrative assistance to company executives, including organizing travel arrangements, scheduling, and other related tasks.
Qualifications:
- A degree in business administration, management, or a similar field.
- Demonstrated experience in office management, administrative roles, or as an assistant.
- Exceptional time management, multitasking, and prioritization abilities.
- Strong organizational skills, especially in a high-paced setting.
- Familiarity with office management tasks, systems, and procedures.
- Competence in MS Office and related office management software.
- Keen attention to detail and problem-solving capabilities.
- Outstanding communication skills, both written and verbal.
- Excellent interpersonal skills for building relationships with team members and external partners.
Personal Attributes:
- Innovative thinker with a knack for proposing improvements.
- A commitment to discretion and maintaining confidentiality.
- Capability to work autonomously and collaboratively.
- Flexibility and adaptability in a rapidly evolving startup environment.
In a burgeoning startup, the Office Manager plays a pivotal role beyond administrative tasks; they are central to cultivating workplace culture and adapting to the evolving needs of the team as the company grows. This position demands a blend of practical skills, innovative thinking, and emotional intelligence to create a productive and positive working atmosphere.
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