Import Specialist / Administrative Assistant

Location

Schenectady, NY | United States

Job description

The Team

Piller TSC Blower Corporation is a wholly owned subsidiary of Piller Blowers and Compressors GmbH. We are one of the leading suppliers of high pressure, high temperature, and high alloy turbofans in the world. We serve a variety of industrial markets including: dairy, agricultural products, evaporation, crystallization, oil and gas, petrochemical, pharmaceutical, and ethanol production. We have 360 employees in 9 offices globally.

The Role

Piller TSC is actively seeking an import/export specialist to manage shipping operations from Germany. This position reports directly to the Vice President Aftermarket and Operations. We are looking for an experienced candidate to ensure orders are shipped and delivered in a timely manner from our manufacturing location in Germany. Additional duties involve supporting our accounting, sales, and aftermarket teams.

Key responsibilities include:

• Manage all documents for import/export, packing slips, bills of lading etc. while identifying, evaluating, and resolving problems that may arise in the sales process
• Interact with and manage various internal and external partners including trucking, hub operators, freight forwarders, and end to end providers globally.
• Resolve issues regarding shipped orders and support sales and project managers with communication to customers about lead times, shipping dates, etc.
• Ensure compliance to legal regulations and company policies
• Ensure customer satisfaction and provide timely spare parts and service offers upon request / schedules required
• Work on the end-to-end purchasing and inventory for all internal supply chain requirements related to Piller TSC products to ensure customer needs can be fulfilled and shipped meeting contractual deadlines. 

• request vendor quotations, organize prices and lead times, coordinate order processing, follow up on lead times, receive invoices against purchase order receivers for approval, ensure parts required to fulfill orders are pulled from inventory and / or ordered directly from vendors.

• Receive and enter new orders into the Sage 50 ERP System - create jobs, sales orders and required purchase orders to fulfill order follow up with customers with any delays.
• Manage an average of 4-5 trade shows per year - check that all logistics are properly maintained, coordinate booth rental requirements, displays, travel and delivery of marketing materials on site to allow the sales team to focus on the customers

Skills and Experience

• 2 to 5 years of experience (Minimum)
• Knowledge/experience of customs' regulations and requirements for both import & export shipments for domestic and international transport
• small carrier packages to LCL, FCL, LTL, FTL
• knowledge of customs' regulations, filings and documentation requirements.
• experience with ACE filing for export
• experience with HTS classification
• maintain organized and accurate documents of all imports and exports
• previous experience working with a freight forwarder for all freight transport
• Proven experience in shipping
• Solid knowledge of logistics procedures
• Excellent organizational and communication skills
• Attention to detail
• Problem-solving abilities
• Proficient in Microsoft Office (Excel, Word, Outlook, Power Point) for daily use. SAGE 50 experience is a plus!

Job tags

Salary