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Location

Williamsport, PA | United States

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Job description

This person reports to the Senior Accountant/Accounts Payable Manager and is responsible for ensuring the accuracy of all invoices for payment, researching vendor issues, answer questions relative to payment of invoices and check requests, and maintaining all accounts payable files.

Full-time Employee Benefits  include : medical and dental insurances, retirement plans, paid time off, educational benefits for employees and dependents at Penn College and Penn State University, and more. For additional information,  click here .

EDUCATION

• Associate's Degree OR, equivalent combination of education and experience. Required

EXPERIENCE

• Two (2) years of accounts payable experience. Required

ABILITIES AND SKILLS

• Reasoning and analytical abilities sufficient to gather and interpret data for comparison of letters or numbers to assure accurate transcription, filing, and for the solution of problems. Required
• Functional ability with computers. Required
• Ability to resolve problems with accuracy and composure. Required
• Ability to work with constant interruptions. Required
• Ability to work with limited supervision. Required
• Ability to work in team environment. Required
• Keen attention to detail. Required
• Great time management and organizational skills. Required
• Excellent collaboration and communication abilities. Required

 

• Serve as the point of contact for all invoice questions, internally and externally.
• Analyze and prioritize invoices according to cash discount potential and payment terms.
• Receive and process invoices and other check requests for payment by due date or within discount period.
• Perform invoicing and other documentation problem resolution.
• Monitor all Special Check Requests to ensure required backup documentation is received prior to processing for payment.
• Scan and email invoices to departments for approval daily.
• Update and maintain vendor file within computer system.
• Review, prepare and enter all invoices for payment to ensure payments are issued to the correct vendors and for the correct amounts by:
  • check extensions
  • deduct credits, where applicable
  • evaluate sales tax, remove as appropriate
  • match invoice to items received on PO; resolve discrepancies
• Generate payment to vendors on a routine schedule and match the check with backup for review by supervisor. Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Prepare and scan all accounts payable documents.
• Develop and maintain a filing system for accounts payable, records and documents to ensure easily available information.
• Maintain scanned files and provide needed information to FO Staff and Auditors.
• Work with departments with tact and sensitivity to obtain all information necessary for processing invoice for payment with constant followup until the invoice is processed and paid.
• Match payment documents to check copy when checks are printed.
• Prepare checks for mailing after approval.
• Research and resolve questions from vendors, staff and auditors.
• Reconcile vendor statement balances: check for past due invoices/credits, obtain missing invoices and/or credits from vendors.
• Research refund checks received and deposit them to the appropriate department and main account.
• Assist cost center administrators in resolving discrepancies between cost center budgets and accounts payable.
• Look up and record remit to addresses for travel advances and reimbursements.
• Establishing and maintaining relationships with new and existing vendors.
• Establish 1099 vendors for tax purposes, search for vendor numbers in the computerized accounting system.
• Prepare and maintain files for storage at warehouse according to Record Retention polices.
• Serve as office receptionist in the absence of the Office Assistant to Financial Operations. Greet visitors, answer routine questions and provide telephone and personnel coverage for the office.

Based on minimum education and experience qualifications the hourly range is $17.90 - $20.67.
This is not a complete itemization of all facets of this position. This job description is not an employment agreement or contract. The College has the exclusive right to alter this job description at any time without prior notice.
Penn College is committed to equal opportunity and the diversity of its workforce.
L1123

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Job tags

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Salary