Location
Austin, TX | United States
Job description
Job Title: Event Assistant
Job Summary: We are seeking a dynamic and organized Event Assistant to join our team. The Event Assistant will work closely with the Event Coordinator to ensure the smooth execution of various events, including conferences, seminars, parties, and corporate functions. The ideal candidate will be detail-oriented, proactive, and able to thrive in a fast-paced environment. This role offers an excellent opportunity to gain hands-on experience in event planning and coordination.
Responsibilities:
- Assist in the planning, coordination, and execution of events from conception to completion.
- Collaborate with the Event Coordinator to develop event timelines, budgets, and checklists.
- Assist with event logistics, including setup, breakdown, and on-site coordination.
- Act as a point of contact for event attendees, addressing inquiries and providing assistance as needed.
- Assist in marketing and promoting events through various channels, including social media, email campaigns, and printed materials.
- Prepare event materials, such as name tags, signage, and presentation materials.
- Conduct research to identify potential event venues, speakers, sponsors, and entertainment options.
- Assist in post-event activities, such as gathering feedback, analyzing event success, and preparing post-event reports.
- Provide general administrative support to the event planning team, including data entry, filing, and correspondence.
Requirements:
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
- Detail-oriented mindset, with a focus on accuracy and quality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other event planning software/tools.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
- Ability to work independently as well as part of a team in a collaborative environment.
Job tags
Salary
