Faith Formation Administrative Coordinator
St. Michael the Archangel Church
Location
Cary, NC | United States
Job description
The Faith Formation Administrative Coordinator will work as part of a team, in a fast-paced environment, under the direction of the Director of Faith Formation to provide support to families, youth, and adult faith formation programs. This position coordinates administrative functions of the Faith Formation Department to assist parishioners in sacramental formation processes, formation goals, and enrichment programs as well as provide administrative support to the Director of Faith Formation and other staff as needed. This position requires a flexible work schedule of daytime, Sundays, and occasional evenings. The Faith Formation Administrative Coordinator will be well versed in the faith formation programs offered by St. Michael, be organized, flexible, can problem solve, and express strong interpersonal skills while resonating an image that displays the mission of St. Michael the Archangel Church.
Essential Duties and Responsibilities
- Respond to phone calls, emails, and walk-in inquiries regarding Faith Formation programs.
- Manage registrations, enrollments, and databases for Faith Formation groups, events, and classes.
- Coordinates and prepares materials for meetings.
- Assist with on-site meetings, classes, and activities as needed.
- Maintain class materials, supply ordering, and billing.
- Utilize the REALM data management system for registration events and records.
- Support program volunteers (40+) with materials and class supplies.
- Organize and maintain sacramental preparation paperwork collection and verification.
- Submit bulletin announcements and uphold communication with families.
- Ensure Faith Formation volunteers are Safe Environment trained and certified.
- Collaborates with the Faith Formation staff on the creation of class assignments, class attendance sheets, and monitoring the completion of any class assignments.
- Ensure all sacramental paperwork is received for First Eucharist and Confirmation, create certificates for each sacrament.
Other Duties and responsibilities
- Schedule appointments as requested.
- Compare and reconcile the parish calendar with Faith Formation events to avoid conflicts.
- Make travel arrangements for visiting speakers.
- Special projects and event planning as assigned.
Qualifications
- Experience: 1-2 years in an administrative and/or customer support role.
- Must be an active, fully initiated, practicing Catholic.
- HS Diploma required. Bachelor's Degree preferred.
- Proficient in Microsoft Office Suite.
- Possess excellent organizational skills.
- Ability to multi-task, prioritize, and follow up on tasks.
- Exhibit strong relational and pastoral skills.
- Must be available on Sundays and outside office hours Sept.-May.
- Excellent communication skills both in written and spoken word.
- Ability to maintain confidentiality with families.
- A living knowledge of and alignment with the doctrines of the Catholic Church.
- Bi-lingual desired.
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