Coordinator, Admin Services
Location
San Diego, CA | United States
Job description
DEPARTMENT: Admin Services
REPORTS TO: Director, Benefits & Risk Management
STATUS: Full-Time; Non-Exempt
San Diego Padres Commitment:
The San Diego Padres are committed to creating a diverse and inclusive environment for our employees. We strive to create an environment for everyone by including perspectives from backgrounds that vary by race, ethnicity, religion, gender, age, disability, sexual orientation, veteran status, and national origin.
We strongly encourage candidates from non-traditional backgrounds, historically marginalized or underrepresented groups to apply.
If you are not sure you’re 100% qualified but are up for the challenge – we want you to apply. We believe skills are transferable and passion for our mission goes a long way.
Your role as a Coordinator, Admin Services:
The Coordinator, Admin Services is primarily responsible for front desk receptionist coverage and general admin support for the Front Office. This position is also responsible for all office supply inventory, stocking of Multi-Purpose Room (MPR) and kitchen pantries throughout the ballpark, and for miscellaneous tasks as needed to support the Front Office.
All the responsibilities we will trust you with:
Front desk responsibilities
- Serves as the first point of contact for all guests and VIPs entering through the Front Office lobby
- Greets guests with a smile, assists them with their requests, and maintains the Daily Visitor Record Keeping system (iPad check-in device)
- Operates the Padres switchboard, directs calls and/or answers all customer questions as appropriate
- Takes messages when voicemail is not available, pages employees, when necessary, logs Clubhouse calls for MLB and takes messages for players and Clubhouse personnel
- Maintains a clean and professional workstation. Ensures Front Office lobby is neat and orderly
Admin services responsibilities
- Maintains adequate stock of paper goods (towels, napkins, plates, utensils, etc.) and beverages (bottled water, soda, coffee, etc.) for the Multi-Purpose Room and kitchen pantries and replenishes as necessary
- Serves as key operator and assists I.T. in maintenance of all photocopy machines and maintains adequate supply of paper
- Serves as point-of-contact for vendors for on-site visits (Cintas, Coca-Cola, Junipers, Corodata, First Class Vending, etc.)
- Assists with off-site records storage through retrieval and shipment of boxes as requested by People & Culture
- Maintains records on CocaCola, Cintas and First Class Vending invoices. Process invoices and charges back costs to other departments as appropriate
- Orders and maintains records on office supply purchases, ensuring that the budget is adhered to
- Assures that the office supplies adequately stocked
- Runs errands and performs other “odd jobs” as requested
- Purchases supplies at Costco and Smart & Final, as needed
- Oversees the purchasing of sodas, bottled water, coffee, etc.
- Assumes other duties and responsibilities as assigned by the Director, Benefits and Risk Management
- Assists People & Culture department and other departments in the organization with administrative projects, as needed
Your areas of knowledge and expertise that matter most:
- Possess strong communication skills and effectively work well with others in a collaborative, respectful manner
- Must have strong customer service skills to deal with all levels of employees and outside vendors
- Must have some previous experience with cash handling
- Proficient computer skills including experience with MS Office products such as Word, Outlook, and Excel
- Must have familiarity with basic office equipment, including copier, fax machine, printer, etc.
- Bilingual in Spanish a plus
- Exceptional time management and organizational skills with capacity to handle high volumes of work, multi-task, and maintain a clean and organized workspace
- Maintain professional demeanor with a high degree of discretion, integrity, and accountability
- Maintain consistent, punctual, and reliable attendance
You will be required to meet the following:
- Must be at least 18 years of age by the start of employment
- Minimum of high school diploma or equivalent required
- 2 years previous admin or related experience
- Must have a valid California driver's license and a clean driving record
- Minimum physical requirements: able to lift and transport up to 25 pounds
- As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check
Pay and additional compensation:
Per the California pay transparency law, the base hourly rate for this full-time position is $19.43. As a candidate for this position, your pay and related elements of compensation will be contingent upon your work experience, education, job-related skills and any other factors the San Diego Padres considers relevant to the hiring decision for this position.
In addition to the base pay, the Padres believe in providing a very competitive and generous compensation and benefits package for its employees. Benefits include, but are not limited to: Medical, Dental, Vision, 401(k) with employer match + automatic company Safe Harbor contribution, Basic Life Insurance (with option to purchase Supplemental Life Insurance), Pet Insurance, generous paid time off (PTO) and holiday program, paid employee parking, onsite barista service, employer provided game tickets to home games, onsite experiences, ballpark discounts on food and retail, work from home Fridays (during the offseason and when team is on the road), smart casual dress code and so much more! All benefits are subject to eligibility requirements and the terms of official plan documents which may be modified or amended at any given time.
The San Diego Padres are an Equal Opportunity Employer.
#LI-onsite
Job tags
Salary