Director of Events (6293U) - CITRIS | University of California, Berkeley
University of California, Berkeley
Location
Berkeley, CA | United States
Job description
Director of Events (6293U) - CITRIS About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The Center for Information Technology Research in the Interest of Society and the Banatao Institute (CITRIS) leverage the research strengths of the University of California campuses at Berkeley, Davis, Merced and Santa Cruz, and operate within the greater ecosystem of the University and the innovative and entrepreneurial spirit of Silicon Valley. We strengthen bridges between world-class laboratory research, state and national policymakers, and companies and startups creating new applications and reshaping entire industries. CITRIS and the Banatao Institute facilitate interdisciplinary work among hundreds of University of California faculty members, students, corporate partners and international institutions. Together with these public and private partners, we are shaping the future of technology in ways that cross traditional boundaries.
This position involves the efficient planning and organizing of single campus (UCB) or multi-campus CITRIS event activities. Manages highly complex events, including events, or high visibility events involving influential or important friends or members of the CITRIS community. The attendees vary and may include high-level industry executives, government (often foreign) and agency representatives, as well as academic faculty and administrative executives (from various institutions), donors and the general public.
The scope of this position spans the four campuses of CITRIS: UC Berkeley, UC Davis, UC Merced, UC Santa Cruz, and the UC Davis Medical Center, many departments and schools within those campuses, as well as the industrial partners who support CITRIS financially and intellectually. The Director of Events will be required to serve as a lead directing the events across the campuses, and will interact strongly with the staff and faculty across these campuses and supervise the staff and coordination of the conferences, workshops and symposia held there.
Application Review Date
The First Review Date for this job is: March 18, 2024 - Open Until Filled
Responsibilities
- Oversees short-term and long-range event planning for CITRIS. Develops, updates, and maintains event planning resources and templates. Creates and maintains a calendar of events. Supports planning and research for new and regular events, which may include: research symposia, community-building events, student programs, donor outreach, multi campus retreats, initiative events, etc. Conducts research regarding tools and resources that CITRIS can use for future conferences, symposiums, and events.
- Provides comprehensive event planning for CITRIS events, and provides event support for collaborative events with campus, multi-campus and other partners. Plans, organizes, and identifies potential event locations and vendors. For on-campus events, secures necessary permits and certificates of insurance in accordance with UC policy. Manages contracts for venues, catering, design/marketing, audio/visual needs, registration, and other event logistics. Determines and coordinates staffing needs, securing the cooperation of staff and/or student volunteers.
- Consults with internal clients on all details regarding events. Develops, implements, and maintains detailed record of event budgets, registration, parking needs, marketing/promo materials, pack list, etc. Partners with others such as the communications team to implement communications/marketing and planning timelines in collaboration with colleagues. Additional partners include the building team, which handles room management and IT/audio visual support. Tracks progress of events, conferring with stakeholders regarding event goals and objectives.
- Supervises: CITRIS Events Specialist 2; trains, leads, directs, mentors, evaluates, and provides feedback to support staff member in their career development.
- Personal Career Development: Attends classes and workshops that enhance expertise in event planning such as the UCCareer Development: Attends classes and workshops that enhance expertise in event planning such as the UC Berkeley Event Planning Certification Program.
Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training.
- Advanced knowledge of concepts, principles and best practices of event planning and public relations, including design, organization and production of complex events. Knowledge and skills to apply event management principles, practices and techniques in support of effective event management, particularly high visibility, high impact, high risk events.
- Advanced knowledge of the campus, including its vision, mission, goals, objectives, achievements and infrastructure.
- Advanced long-range planning, project management and organizational skills.
- Advanced interpersonal communication skills to build and maintain relationships at all organizational levels and with a variety of publics.
- Highly developed political acumen skills and social perceptiveness to successfully meet the needs of guests and ensure guest satisfaction for fundraising events. Skill in effectively providing donor stewardship.
- Advanced judgment, decision-making and problem recognition / avoidance / resolution skills.
- Proven success in exercising sound independent judgment. Ability to maintain confidentiality, and act with tact and discretion with sensitive information.
- Advanced skill in meeting goals and objectives within budget and time constraints.
- Advanced skills in guiding and mentoring less experienced staff.
- Proven ability to view tasks from varying perspectives. Ability to integrate day-to-day operational knowledge and recommend effective short and long-term policies and procedures.
- Proven skills to apply principles of personnel management to plan, organize, motivate staff and volunteers.
- Proven experience in providing guidance and advice in all aspects of program planning, implementation and evaluation.
- Experience developing accurate program budgets; ability to forecast expenses and income.
- Proven experience and knowledge in effective contract negotiation and strategies.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's
Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $85,800 to $110,000 annually. This is a 100% FTE career position eligible for full benefits.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
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About University of California, Berkeley
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.
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