Location
Baton Rouge, LA | United States
Job description
Supplemental Information
Louisiana is a State as a Model Employer for People with Disabilities.
Multiple vacancies located in the Commercial Division of the Secretary of State, Essen Lane, Baton Rouge, LA.
This position has a Special Entrance Rate (SER) as follows:
If filled as a Commercial Specialist A - $16.63hour or $1,330.40 bi-weekly
If filled as a Commercial Specialist B - $17.79/hour or $1,423.20 bi-weekly
If filled as a Commercial Specialist C - $20.37/hour or $1,629.60 bi-weekly
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
- Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
- Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
- Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
- Using Data: The ability to use relevant and valid data to inform a recommendation for action.
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
- Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
As part of a Career Progression Group, vacancies may be filled from this recruitment as a Commercial Specialist A, B or C depending on the level of experience of the selected applicant. The maximum salary for Commercial Specialist C is $80,267 . Please refer for specific information on salary ranges, minimum qualification requirements and job concepts for each level.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For further information about this vacancy contact:
Ashley Rathcke, HR Specialist
Secretary of State Nancy Landry
Human Resource Division
P. O. Box 94125
Baton Rouge, LA 70804-9125
[email protected] Qualifications QUALIFICATION REQUIREMENTS: MINIMUM QUALIFICATIONS: A baccalaureate degree.
SUBSTITUTIONS:
Six years of full-time work experience in any field will substitute for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree will substitute for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
FUNCTION OF WORK:
To examine, research, and verify commercial documents ensuring compliance with various statutes, and to process/review lawsuits served on the Secretary of State regarding commercial issues and functions.
LEVEL OF WORK:
Entry.
SUPERVISION RECEIVED: Typically, direct from a Commercial Supervisor. May receive supervision from higher level personnel.
SUPERVISION EXERCISED:
None.
LOCATION OF WORK: Department of State.
JOB DISTINCTIONS:
Differs from Commercial Specialist B by the absence of experienced level duties and responsibilities.
Examples of Work
EXAMPLES OF WORK:
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.
NOTE: Incumbents occupying these positions will be cross trained to perform any of the listed examples of work and may be assigned to work within any section of the Commercial Division.
Examines and approves commercial documents establishing business entities, subsequent documents which amend the entity's filings, and termination documents to ensure that authorization, completeness, notarization, legislative mandated fees, and applicable chapter filings are in compliance with Louisiana Revised Statutes.
Assists in performing investigations of foreign corporations and limited liability companies conducting business without a certificate of authority.
Enters official documentation into computer records and produces appropriate certificate.
Maintains current legal resources on statutes imposed by the Legislature including Attorney General opinions.
Researches and utilizes current commercial information in order to prepare certification and authentication documents requested by clients.
Researches, determines, and authorizes name availability for corporations, limited liability companies, and trade names.
Reviews all Clerk of Court Uniform Commercial Code entries in the computer database and advises the proper Clerk of Court staff regarding entry errors.
Provides general advice and interpretation of laws, regulations, and administrative policies and procedures on business entity document preparation.
Performs on-site examination and approval of notary applications, annual reports, and notary bonds.
Ensures that tests, authorizations, and statutorily-mandated fees are in compliance with all requirements.
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