Licensed Transaction Coordinator
Location
Billings, MT | United States
Job description
Our real estate office is seeking a transaction coordinator who can effectively assist our valued home buyers and sellers from contract to close. You’ll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments and repairs, and assure offers and counteroffers are approved. Applicants should enjoy helping people and continually learning how to streamline our process. Sound like something you’d love? Apply now!
Responsibilities:
- Save customer information in the CRM system, forward all necessary paperwork to the office broker for file compliance, and track transaction activities
- Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
- Arrange for and attend events regarding the closing process, including moving schedules
- Obtain seller’s approval for the buyer’s offers and counteroffers to ensure the transaction process goes as quickly as possible
- Help agents, customers, and other parties with all escrow paperwork, including appraisals, titles, and mortgage loans
- Channel your positive and upbeat energy into all aspects of your work
- Embrace a fast-paced learning environment as an integral aspect of personal and professional growth
- Communicate with a high level of professionalism with clients, lenders, title agents, and fellow agents
- Maintain an updated real estate license through ongoing training and staying informed on relevant industry information
- Serve as the accountability guru for agents, ensuring nothing falls through the cracks
- Navigate closing systems adeptly, ensuring quality control throughout the process
- Conduct preliminary audits for each file, meticulously attending to details
- Craft timelines, calendar reminders, and scheduled calls for all involved parties
- Master the art of time-blocking, leveraging it as your secret weapon for efficiency
- Demonstrate punctuality and a polished appearance, recognizing the importance of presenting oneself professionally each day
- Coordinate home inspections, negotiate repair prices, and oversee the resolution of outstanding items
- Schedule moving times and attend all closing-related events
- Input client information, track transaction activities, and maintain compliant files to the satisfaction of the office broker
Qualifications:
- Already a licensed realtor or is pursuing real estate license
- Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
- Must have excellent organizational skills and communication skills
- Passionate about providing excellent customer service
- High school or equivalent required, some college experience preferred
- Commence your day with a self-starter mindset
- Expertly juggle daily tasks through ninja-like prioritization skills
- Display exceptional organizational capabilities, with a checklist-aficionado mindset
- Punctuality is ingrained in your professional approach
- Exhibit a top-notch work ethic
- Meet deadlines with the finesse of a champion
- Possess a natural affinity for working with systems
- Uphold a strong sense of accountability as your secret sauce
- Radiate abundant energy and view customer service as not just a job but a passion
- Multitasking is second nature to you, and you manage numerous files like a maestro
- Communicate effectively, both in written and verbal forms
- A high school diploma is mandatory, with some college experience considered advantageous
- Holding a real estate license would be the cherry on top
About Company:
Join a team of humble, hard-working go-getters who embody a solution-focused attitude. At Ashley Delp Team and Dream Realty, we're not just changing the real estate game; we're revolutionizing it. Our core values prioritize selfless service to families and creating raving fans through the highest consumer experience. If you share our values and are ready for a rewarding career journey, we look forward to having you on board!
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