VeeRteq Solutions Inc.
Location
Austin, TX | United States
Job description
Position: Executive Assistant
Location: Austin, TX or Round rock, TX
Duration: 3 Months
Job Type: Contract
Work Type: Onsite
Job Description:
Key Responsibilities:
Determines methods and procedures on new assignments and may provide guidance to other personnel
Works under limited supervision on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations under tight deadlines
Works on problems where facts may be incomplete or in form not readily usable, where further inquiry and investigation is necessary to define problems and proceed
Uses professional concepts, sound judgment and company policies and procedures to solve routine problems
Supports Sr. Vice President and two Vice Presidents
Routine work requires no instruction and general instructions are given for new assignments
Receives, screens and handles telephone calls, incoming mail, publications and other correspondence, some of which may be of a confidential or sensitive nature
Makes travel and lodging arrangements as required while monitoring vacations, schedules and calendars
Organizes meetings and meeting logistics
Drafts own responses based on knowledge of the organization's policy, procedures or particular situation
Has knowledge of organizational structure
Interacts and establishes networking relationships with outside customers, high-level executives and administrative assistants in a professional manner
Maintains and analyzes files and records which often contain information of a confidential nature
May attend staff meetings, take and distribute minutes and follow up on action items
ESSENTIAL SKILLS:
4 to 6 years supporting C-suite executives in an Executive Assistant or similar role, preferably within a large organization
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software, systems, and processes
Experience with Concur
Proactive problem solver with exceptional communication and interpersonal skills
Well-organized, great time management skills and ability to multi-task
Able to maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with others
Experience with heavy calendaring
Job tags
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