Location
Indianapolis, IN | United States
Job description
Full job description
Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.
Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.
About the Indiana Department of Administration (IDOA):
IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs.
Salary Statement :
The salary for this position traditionally starts at $67,314.00 but may be commensurate with education or work experience.
Role Overview :
This position reports to the Director of Vendor Management and will be part of the team responsible for all aspects of vendor and contract management for the 130+ statewide contracts (QPAs). Each Vendor Manager is assigned a portfolio from the 130+ contracts. Consultants are the most experienced members of the team therefore their specific portfolio will be reflective of that experience. They also assist with the procurement process. They should be an effective communicator, be able to problem solve while preserving the vendor and agency relationship and be able to determine what issues should be escalated. This team also includes the state purchase and travel cards.
A Day in the Life:
The essential functions of this role are as follows:
- Support and provide oversight for all purchasing and sourcing of commodities and professional services at Executive Branch Agencies.
- Provide support for travel, credit card purchases, PO review/approval, and related PeopleSoft modules.
- Source, negotiate and manage all statewide contracts benefitting multiple state entities.
- Provide direction, guidance and assistance to agency staff, vendors, and other stakeholders related to procurement.
- Resolve problems related to the administration of contracts.
- Analyze information, prepare response, and take any necessary action with vendor, agency, or employee.
- Serve as liaison between vendors, the agency, and employees.
- Maintain vendor contacts to investigate discrepancies, exchange information and resolve issues.
- Troubleshoot problems related to procurement including system issues or discrepancies.
- Provide input on solutions and suggestions for improvements to administration and execution of contract management, procurement, and supplier performance.
- Create and interpret complex quantitative and qualitative analysis, form hypothesis, synthesizing conclusions, and assisting to implement change.
- Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
- Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
- A bachelor’s degree and demonstrated work experience in vendor/contract management, supplier performance, sourcing, or procurement.
- Advanced knowledge of the principles of complicated contract management and negotiation is required.
- Ability to perform client relationship development, problem identification, analysis, and resolution, data-intensive analysis, negotiate contracts, and resolve conflicts.
- Ability to draft complex contracts for commodities and services with limited assistance.
- Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.
- Ability to apply knowledge/expertise of contract management principles to various commodities and services is required.
- Ability to work independently, anticipate problems and initiate corrective action.
- Ability to effectively and plan and organize work of section.
- Ability to delegate work, set clear direction, and manage workflow.
- Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets
Supervisory Responsibilities/Direct Reports:
This role may provide direct supervision for one or more staff members.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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