Executive Assistant, Creative Marketing (Disney Entertainment Television)
Location
Burbank, CA | United States
Job description
Job Summary:
Disney Entertainment Television’s creative marketing team is seeking an Executive Assistant to our EVP, Creative Marketing. As an Assistant, you will be responsible for administrative and other supportive tasks. The ideal candidate for this role is proactive, organized, efficient, and performs well in a constantly changing and dynamic environment. Additionally, the Executive Assistant will build collaborative relationships with other executives and assistants throughout Disney Entertainment Television. If you are creative, love television/film, and are excited to grow with a great team, this role is for you.
Responsibilities:
- Provide overall administrative support for a high-level executive including but not limited to:
- Coordinate/plan/confirm all calendar matters, including internal and external meetings, establishing in-person and hybrid conference calls, and coordinating meetings across multiple time zones.
- Manage all travel arrangements and trip tracking/oversight including flights, hotels, car service, meetings, etc.
- Prepare and manage expense reports.
- Coordinate larger meetings with 50+ attendees: prepare agendas, secure and plan space, facilitate content development, coordinate AV support, follow up as appropriate.
- Assist in planning team events in coordination with all internal teams and stakeholders.
- Support the EVP, Creative in meetings by taking notes, tracking action items, and distributing key takeaways to team members.
- Serve as a liaison between various departments across Disney Entertainment Television. Building relationships with key players will be integral to your success.
- Collaborate closely with Manager, Creative Project Management to prioritize key projects, events, and deadlines on a day-to-day basis.
- Assist with creating agency newsletters celebrating internal and external creative work.
- Facilitate episode screener access for EVP and keep tabs on what new episodes are available.
- Assist in providing 3P vendors with MyID access to ensure timely collaboration between creative teams and agencies.
- Understand and intuitively anticipate needs and demands for executive and direct reports.
- Discreetly handle confidential and sensitive information.
Basic Qualifications:
- 1+ years of previous administrative experience on a high-volume desk in entertainment.
- A desire to learn and build a career in television, particularly creative marketing.
- Knowledge and passion for film, television, and storytelling.
- Knowledge of current trends in entertainment. Keeping a pulse on culture and social media trends is a bonus.
- Strong organizational skills and the ability to pay close attention to detail while handling multiple simultaneous projects under deadline pressure.
- Exceptional communication and interpersonal skills – collaboration skills are needed.
- A ‘can-do’ attitude, nothing is too large or too small.
- Capacity to engage professionally with associates and managers at every level.
- Strong proficiency with Microsoft Word, PowerPoint, Excel, Outlook and Google Docs/Spreadsheets, Gmail.
- Ability to problem solve and be relentlessly curious.
Preferred Qualifications:
- 1+ years of experience supporting a senior level executive.
The hiring range for this position in Burbank, CA is $63,400 to $85,000 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
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