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Location

New York, NY | United States

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Job description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our  Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Administrative Assistant assists the two Vice Presidents in Universal’s NY Publicity office while also working with the entire department in executing campaigns for our feature films. The individual in this position will be tasked with handling all administrative duties within the department. Exceptional communication skills are crucial as is the ability to instinctively prioritize and juggle multiple responsibilities simultaneously.

Essential Responsibilities:

• Administrative duties such as maintaining the publicity calendar and updating reports
• Point person for managing the Universal Screening Room; keeping calendar, setting screenings, handling print delivery in conjunction with the projectionist
• Working screenings, premieres and press junkets as well as working with talent at appearances and various events
• Fully absorb, understand and prioritize all internal hierarchies and functions; including major national press, filmmakers, talent and industry figures
• Will be responsible for talent schedules, booking hotels and cars and all NY print requests and security
• Order supplies and manage bills for all vendors
• Review magazines, newspapers and websites to break any Universal Pictures mentions
• Create and maintain screening and reaction memos, RSVP lists & awards screening lists 
• Participates in brainstorming meetings and helps to develop screening strategies and positioning
• Assist with NY event organization and logistics
• Stay current on industry news, media/film trends, competitive landscape and overall zeitgeist
• Other projects and responsibilities as assigned

Qualifications

• Strong written and communication skills at all levels.
• Must be extremely detail orientated and organized
• Excellent computer skills and strong proficiency with Microsoft Word, Excel, Power Point and Outlook.

Eligibility Requirements:

• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States
• Must be able to work flexible hours, including overtime during the week and on weekends, when necessary

Desired Characteristics:

• 4-year college degree in marketing or related field
• Minimum one year administrative experience in the entertainment industry preferably in marketing, promotions or publicity
• Flexibility to maintain ever-changing schedules and itineraries
• Able to work well under pressure and be flexible in an ever-changing environment
• Professional work ethic when working with talent at various events and appearances

Additional Requirements :

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week, Tuesday - Thursday
  • In-person occasionally required Monday and Friday 

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range:  $45,000 - $57,500 (Not bonus eligible)

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access  nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing  [email protected] .

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