Administrative Assistant

Location

Fort Myers, FL | United States

Job description

About Us:

Webspark Media is a dynamic and innovative marketing firm, dedicated to delivering exceptional marketing strategies and campaigns for our diverse range of clients. As we continue to grow and evolve, we are looking for a dedicated Administrative Assistant to support our CEO. This role is pivotal in ensuring the smooth operation of our executive office, facilitating the CEO's ability to lead effectively.

Headquartered in sunny Southwest Florida, Webspark Media is a digital advertising company that specializes in local business marketing. It’s our mission to deliver high-quality services while building meaningful relationships with our clients, partners, each other, and those in the community around us.

We not only guarantee the best results for our clients. Our goal is to become a long-term growth partner that helps them build their dream business.

Webspark is a multicultural agglutination of talented individuals working as a team, each from their corner of the world, each with their native language. We cultivate talented individuals into leaders. We believe leaders and hard workers come from the desire to grow. With a great leader comes a great team, and with a great team comes a greater and stronger company.

Our #1 Core Value: Be Responsible

Take Responsibility. For yourself, for your clients, for the wins, and especially for the failures. We own mistakes and use them as an opportunity to get better. The only two words you will never hear at this company are “fault” and “blame.”

If this mindset does not resonate with you, you might not be a good fit at Webspark Media.

If you are a lifelong learner, driven to constantly improve towards excellence instead of rest in adequacy, please read on!

Role Overview:

The Administrative Assistant will provide comprehensive support to the CEO, acting as the primary point of contact for internal and external communications related to the CEO's office. This role requires a highly organized, detail-oriented, and discreet professional who can manage multiple tasks and priorities in a fast-paced environment.

Key Responsibilities:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as the first point of contact for the CEO, handling correspondence and phone calls.
• Prepare and edit communications, presentations, and other documents for the CEO.
• Facilitate internal communication on behalf of the CEO.
• Organize and maintain files and records of the CEO’s office.
• Assist in the preparation and organization of board meetings and corporate events.
• Handle confidential information with discretion and integrity.
• Support the CEO in managing and tracking projects and tasks to ensure timely completion.
• Perform additional administrative duties as required to support the CEO and the organization.

Requirements:

• Bachelor's degree or equivalent experience in Business Administration or a related field.
• Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably supporting C-Level executives.
• Exceptional organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Google Workspace, Microsoft Office Suite, and familiarity with other business software.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
• Flexibility and adaptability to manage changing work requirements and varying volumes of work.
• Ability to work independently and as part of a team.

What We Offer:

• A competitive salary and benefits package.
• A dynamic, creative, and supportive work environment.
• Opportunities for professional development and growth within the company.
• The chance to work with a team of passionate professionals dedicated to making a difference in the marketing world.

How to Apply:

Interested candidates should submit a resume and a cover letter outlining their suitability for the role to [email protected]. Please include “Administrative Assistant to the CEO” in the subject line of your email. Please also include a video outlining why you would be the best candidate for this position and what skills and/or experience you have.

Webspark Media is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We look forward to discovering how your skills and passions can contribute to our team’s success. Join us and help shape the future of marketing!

Job Type: Full-time

Pay: $36,000.00 - $45,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Fort Myers, FL: Relocate before starting work (Required)

Work Location: In person

Job tags

Salary