Executive Assistant- Corporate Headquarters

Location

Central, LA | United States

Job description

As we continue to build our team in support of our vision to be the world’s best and most trusted mobility company, we are excited to announce the opening of an Executive Assistant support the West Coast and North Central Teams.

This position will support multiple Officers on the West Coast and North Central teams. The Executive Assistant will perform a wide range of primarily non-routine projects and activities and immediate and near-term activities.  This opportunity requires a proactive approach to tasks/projects as well as exceptional communication skills and detail orientation.  The ideal candidate will have experience supporting multiple stakeholders and will enjoy working in an environment that requires initiative, independent thinking, and the ability to juggle a variety of tasks, personalities, and projects effectively.  This is an excellent opportunity for a team-oriented, resourceful, organized self-starter who is highly cognizant of the importance of maintaining confidentiality.

This position is located at our Corporate Headquarters in Clayton, MO.

Enterprise offers an excellent benefits package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, paid time off, and organizational growth potential.

Compensation decisions will be made based on factors that include, but are not limited to experience, education, location and skill level

Company

Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car National Car Rental and  Alamo Rent A Car brands through its integrated global network of  independent regional subsidiaries . Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.

Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.3 million vehicles and accounted for nearly $35 billion in revenue through a network of more than 10,000 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.

Responsibilities

• Create, establish and maintain department documents and filing system
• Prepare letters, presentations, statements, manuals, agendas and other business correspondence, as needed
• Schedule appointments and maintain the calendar for various personnel and/or the department
• Coordinate basic accounting activities (expense reporting, invoice approval, purchase orders, etc.)
• Coordinate meetings including arranging facilities, audio/visual equipment, catering or any other special requests
• Coordinate, schedule, and maintain travel arrangements for multiple department leaders
• May maintain supply of office products including inventory, ordering, stocking and ensuring supply facilities are organized efficiently
• Maintain confidentiality and security of all activities and records
• Assist with the creation, production, distribution, comparison of reports and may perform basic to intermediate analysis or report summaries
• Responsible for department copying requests including assembly, sorting, collating or working with the document center
• Coordinate employee relation gifts including recognizing performance, service, company milestones, special events and United Way
• May receive, sort and route all mail including incoming/outgoing overnight packages or special interoffice department correspondences
• Scribe meetings, produce and distribute meeting minutes in a timely manner
• May delegate tasks to other administrative support roles
• May direct or coordinate the work of other administrative support personnel in the department
• Mentor and support administrative staff
• Coordinate service for company vehicles and prepare monthly vehicle reports
• Recommend, define and implement changes to office practices and procedures
• Occasional local travel between work locations may be required

Equal Opportunity Employer/Disability/Veterans

Qualifications

Minimum :

• Five or more years Related experience
• Type 60 or more wpm with accuracy
• Proficiency in MS office support tools 
• Ability to sort, alphabetize and number documents in a timely and organized manner
• Ability to maintain confidential information and discretion
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

Competency Based : 

• Executing
• Working With a Team
• Customer Service
• Detail-Oriented
• Communication
• Flexibility

Job tags

Salary