HR Coordinator
POST NUMBER: 402157
Location
Menlo Park, CA | United States
Job description
HR COORDINATOR
Description:
The Human Resources Coordinator works closely with the AVP-Human Resources Manager on the day-to-day operations of the Human Resources Department. The Human Resources Coordinator maintains confidentiality and promotes positive employee morale. Demonstrates flexible, efficient time management and ability to prioritize workload to ensure work is completed by deadlines. Performs project work as assigned by the HR Manager, SVP-Human Resources, or Executive Officer.
Ensures compliance within all Bank policies and procedures, as well as all applicable state and federal banking regulations.
Essential Duties and Responsibilities:
Assists with all internal and external HR related matters
Manage employee database and preparing reports
Assists with recruitment effort for all exempt, nonexempt and temporary workers including writing and placing advertisements, working with recruiting firms (when approved and appropriate) and screening and interviewing candidates, reference and/or background checks. Works with the hiring manager and HR Manager to extend job offers
Conducts employee onboarding including new-employee orientations, benefits enrollment and ensuring a positive experience for the new hire
Creates new hire and termination packets in alignment with state and federal regulations
Manages HR shared email inbox
Receive and distribute all incoming HR mail
Escalate employee complaints to HR management
Completes EDD forms and audits
Recognizes and brings attention to any business and personnel risk
Assists with benefits enrollment and administration
Assists in coordination of mandated trainings such as Anti-Harassment
Maintains department records and reports in HR systems and paper files where necessary
Supports with payroll process with HR management
Participates in HR meetings and attends other meetings, such as seminars
Ensures compliance with all federal, state and local employment laws
Facilitates Leaves of Absences including FMLA, CFRA, PDL and ADAAA. Answers employee questions regarding leave of absences policies and procedures and tracks employees on LOA in compliance with all applicable state and federal laws
Minimum of 10 hours CRA volunteer hours per year. This is compensable time and mileage is reimbursed. Volunteer hours are typically scheduled within business hours
Other duties as assigned
Supervisory Responsibility: None.
Qualifications:
Minimum 2 years’ experience in a Human Resources with specialized knowledge in the areas of recruitment, benefits administration, leaves of absence, payroll and HR systems (Paylocity)
Comprehensive understanding of local, state and federal employment laws, and best practices
Exceptional interpersonal communication and relationship-building skills
Excellent verbal and written communications skills
Works comfortably under pressure and meets tight deadlines
Outstanding organizational and conflict management skills
Meticulous attention to detail
Proficiency using MS Office, MS Word, Excel and email and calendar systems
HRCI or SHRM certification desired
BA degree in human resources, business, psychology or related fields or combination of equivalent education/experience desired
Ability to multi-task in a fast-paced environment
Job tags
Salary
