Administrative coordinator
Location
Shreveport, LA | United States
Job description
Requisition: 190296
This position is located in the Shreveport office of Disability Determinations Services
This position will be filled as a classified temporary appointment that will be paid at a rate of $18.00 per hour for a maximum of 1245 hours in a 12 month period. The appointment may be renewed at the end of the 12 month period.
Selected Core Competencies: - Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
- Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
- Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Selected Preferred Competencies: - Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
- Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
- Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
- Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
- Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Individuals selected for positions with the Disability Determination Service (DDS)will go through a complete federal background investigation. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records, and systems. Your conditional job offer and access to Social Security Administration's (SSA's) systems, data, information, and/or premises are contingent upon you passing the SSA suitability process.
*Note: This covers the preliminary screening (pre-screen) and the final background
adjudication stage of the suitability process.
Resumes will not be accepted in lieu of a completed application . You
must include all relevant education and experience on your official State application.
You must include all relevant education and experience on your official State application.
The duties you describe in the Work Experience section of your application will be reviewed by State Civil Service as part of the process in determining if you meet the minimum qualifications for this job.
Your experience
WILL NOT be evaluated based on the job title alone. You must describe your actual duties. If you are a current employee of the State of Louisiana it is important that you indicate in the "Duties" section for each job
the specific programs that you worked in to receive credit for that experience. List all prior employment. Work experience left off of your electronic application or only included in an attached resume will not be credited. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Incomplete applications will not be considered.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application.
The selected candidate will be required to submit original documentation upon hire. DCFS is an “Equal Opportunity Employer” and Louisiana is a “State as a Model Employer for People with Disabilities” For additional information contact Eddie Tompkins, HR Analyst, at
[email protected] .
MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Function of Work:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:
Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
Performs related duties as assigned.
Job tags
Salary
