City of Philadelphia
Location
Philadelphia, PA | United States
Job description
This is administrative code work within the City’s licensing and inspection agency in an assigned specialty. Employees in this class are responsible for a variety of administrative projects and activities related to code enforcement. Work includes serving in a liaison capacity and responding to and providing interpretative information pertaining to licensing and inspection policies, procedures, and activities independently. A significant aspect of the work involves contact with associates, public and private officials, contractors, and community groups as well as the general public. Work is performed under the direction of a higher-level technical or administrative superior.
Union Code
J. AFSCME D.C.47 Local 2187
FLSA Code
Exempt
Application Procedures
CITY OF PHILADELPHIA APPLICATION INFORMATION
Thank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity.
1. You must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam.
2. The analyst responsible for reviewing applications and additional documentation for this job opportunity is:
Charlene B. Clark-Smith
Office of Human Resources
City of Philadelphia
Public Safety Team
1401 JFK Boulevard, Room 1530
Philadelphia, PA 19102
[t] 215-686-3159
[f] 215-686-2347
3. For all other inquiries please contact Customer Service at 215-686-0880 or email [email protected]
Minimum Requirements
Minimum Training, Education & Experience
The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.
ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within 6 months of the application deadline will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.
1. CIVIL SERVICE STATUS – Presently employed by the City of Philadelphia with permanent Civil Service status in the Department of Licenses and Inspections with a performance rating of Satisfactory or higher
AND
PERMITS AND LICENSING SPECIALTY:
2. EDUCATION :
Completion of an associate’s degree program at an accredited college or university
AND
3. EXPERIENCE :
Two years of experience as an Administrative Technician in the Customer Care section with responsibility for reviewing applications for permits and licenses in the Department of Licenses and Inspections
OR
Three years of advanced clerical experience in the Customer Care section with responsibility for reviewing applications for permits and licenses in the Department of Licenses and Inspections
NOTES FOR PERMITS AND LICENSING SPECIALTY ONLY :
1. Additional experience in the class listed above may be substituted for the educational requirement on a year-for-year basis.
2. Certification as a Permit Technician by the International Code Council (ICC) can be substituted for one year of the required education or experience.
Physical & Medical Requirements
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
Required Licenses & Certifications
Possession of a valid proper class motor vehicle operator’s license as issued by the Commonwealth of Pennsylvania, if required by work assignment.
Other Requirements
TRANSCRIPT AND CERTIFICATION REQUIREMENTS
Candidates MUST submit a copy of their TRANSCRIPT AND CERTIFICATION.
Transcripts MUST indicate conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service.
It is an absolute requirement that you provide this documentation by September 11, 2024. It is optional whether you provide this documentation by attaching it to this application or submitting via email, postal mail, or fax. Your options are further explained below:
If you have ever submitted a paper transcript, license, registration, or certification for any City of Philadelphia civil service examination, you have to submit another document
Option 1 – Upload a paperless transcript, license, registration, or certification – One time only!
You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced.
Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.
Option 2 – Submit a paper transcript, license, registration, or certification – Separate document required for each application
If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants.
Mailing address for paper transcript and other required materials:
Email: [email protected]
Fax: 215-686-2347 with ATTN: Charlene Clark-Smith
Mailing address:
City of Philadelphia
Office of Human Resources
1401 J.F. Kennedy Boulevard, Room 1530
Philadelphia, PA 19102
Attention: Charlene Clark-Smith
Equivalency Statement(s)
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included completion of the twelfth school grade as an educational minimum and the experience.
Application Details
Notes to Applicants
The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.
Learn more here:
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected] . For more information, go to:
The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodations for candidates with documented medical or religious reasons. Candidates may request an accommodation for a Civil Service examination by contacting the Equal Employment Opportunity / Affirmative Action Unit of the Mayor’s Office of Labor Relations at 215-683-5085. The accommodation process is interactive and requires cooperation and communication between the applicant requesting a test accommodation and the EEO Unit. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.
Only an online application will be accepted for this exam. Paper applications will not be accepted.
Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.
For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at [email protected]
ALL Applications must be received by the end of business on March 1, 2024.
Your application will be rejected, and you will be disqualified from competing in this examination if you:
1) Do not provide your complete and accurate social security number.
2) Attempt to practice fraud or deception in the preparation of this application
All correspondence and notifications will be sent to your e-mail address or postal address listed in the contact information (address, phone #, e-mail) of your account profile. Your contact information will be automatically updated each time you submit an application for employment. It is your responsibility to change your contact information and to ensure that it is correct.
If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail. You should add [email protected] to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider.
Please call the Office of Human Resources at 215-686-0880 or email [email protected] if you have any questions.
Information concerning employment with the City of Philadelphia may be found at:
Facebook: @CityofPhiladelphiaJOBS
Twitter: @PHLCityJobs
ELIGIBLE LIST
DEPARTMENTAL - ONLY PROMOTIONAL – Only a departmental promotional eligible list for the Department of Licenses and Inspections will be established as a result of the examination.
Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.
PREFERENCE FOR PHILADELPHIA RESIDENTS :
Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. If you have maintained a bona fide residence in Philadelphia for at least one year immediately preceding April 10, 2024, you are eligible to claim residency preference.
Your response to the residency question will be used to determine eligibility for residency preference. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.
Projected Exam Date
This written examination is scheduled for April 10, 2024 . Please note that this examination date is subject to change.
Candidates will need access to a desktop computer or laptop with a webcam and internet access to take the written examination. Candidates will need to be able to operate computerized software proficiently and independently.
If you do not have access to a desktop computer or laptop with a webcam and internet access, or cannot operate computerized software proficiently and independently, please contact the analyst listed on this announcement and alternative arrangements will be made for you to take this examination.
An Eligible List will be established the week of April 22, 2024. Please note that this date may change.
Test Review
In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call 215-686-0880 if you wish to schedule a Test Review.
Assigned to (view only)
Assigned to
Charlene Clark
Parts & Weights
Part
Computer-Based Multiple Choice Exam
Weight
90%
Part
Seniority Rating
Weight
10%
Job tags
Salary
