Location
Indianapolis, IN | United States
Job description
Department
MULTICULTURAL CENTER (IN-MULT-IUINA)
Department Information We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.
For information about the department, please visit: Diversity, Equity and Inclusion IUPUI
Job Summary Department-Specific Responsibilities
- Serves an integral role providing coordination and management of all administrative and operational activities necessary for student-facing units and Centers within Diversity, Equity and Inclusion (DEI). These centers are the Multicultural and LGBTQ+.
- Serves as the administrative assistant to the Assistant Vice Chancellor for DEI as well as the Directors of the Multicultural and LGBTQ+ Centers.
- Manages daily administrative and operational functions of the Multicultural and LGBTQ+ Centers to include purchasing, finance, travel, calendar monitoring and scheduling, and handling email, phone and walk-in inquiries, and general facility oversight.
- Serves as the executive assistant to the Assistant Vice Chancellor for DEI and both the Multicultural and LGBTQ+ Center Directors.
- Schedules all appointments and meetings; determines availability or alternate representation; coordinates calendars with others in the Centers, on campus or in the community.
- Prepares correspondence and presentations, including proofing and editing reports and presentations.
- Prepares materials and coordinates staff meetings.
- Assists in the administration and monitoring of the emergency assistance and support programs provided by the Multicultural and LGBTQ+ Centers.
- Assists in the preparation of annual department budget and associated reporting.
- Assists in analyzing financial activities and performance against budget.
- Assists in other financial activities related to the Centers' programming and operations.
- Serves as the primary center business officer and administrative liaison with Budget office, Payroll, University College, and Campus Facility Services.
- Serves on applicable building and campus committees in relation to operational and administrative responsibilities (such as emergency preparedness team and business continuity coordinator). General Responsibilities
- Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
- Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
- Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
- Manages executive's calendar, meetings, travel, correspondence, and budget.
- Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries
- Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
- May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required - High school diploma or equivalent (such as HSED or GED).
Preferred WORK EXPERIENCE
Required - 4 years of relevant experience.
SKILLS
Required - Excellent organizational skills.
- Demonstrated ability to maintain confidential information.
- Strong verbal communication and listening skills.
- Excellent collaboration and team building skills.
- Demonstrates excellent judgment and decision making skills.
- Effective conflict management skills.
Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location IUPUI
Multicultural Center
Indianapolis, Indiana
Advertised Salary $42,000 - $44,000 per year based on experience.
Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at
[email protected]
or by visiting IUPD.
Contact Us Request Support
Telephone:
812-856-1234
Job tags
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