Location
Austin, TX | United States
Job description
KeyStaff is looking to onboard an experienced Grant Program Secretary in San Marcos, TX!
Schedule: Monday- Friday 7am-6pm
Salary : $17+/hr DOE
Job Duties and Responsibilities:
- Assist in managing departmental budgets.
- Assist in reconciling departmental accounts.
- Reconcile budgets and resolve discrepancies.
- Analyze complex financial data and reports and make recommendations based on analysis.
- Monitor and analyze budget expenses, purchase orders, p-card, NPO’s, materials releases, etc.
- Manage procurement card program.
- Assist in coordination of office activities.
- Analyze, evaluate, examine, and execute Personnel Change Request (PCR) transactions.
- Keep accurate records of employee time by checking labor logs, timesheets, vacation, and sick leave reports.
- Hire, train, schedule, and supervise student workers and staff.
- Train Administrative Support Staff.
- Confirm I-9 forms are fully completed and verify identity and eligibility documents on new employees.
- Coordinate activities of student workers.
- Check documents submitted for completeness.
- Complete various forms, reports, letters, manuals.
- Develop and maintain accurate records.
- Enter/update data.
- File documents.
- Monitor file/record keeping schedule in accordance with university guidelines.
- Assist in coordinating and preparing documents.
- Provide guidance on internal file/record audit policy.
- Coordinate travel arrangements.
- Act as office liaison with other departments.
- Answer phone, e-mail, screen, or transfer calls; take messages; refer to other offices as appropriate.
- Attend staff and other department meetings as assigned.
- Communicate with other personnel, faculty, staff, students, parents, customers and/or others.
Qualifications:
- High school diploma or equivalent.
- Experience in secretarial or administrative work.
- Ability to organize and prioritize tasks in an accurate and timely manner.
- Ability to coordinate a variety of work activities and work as part of a team.
- Ability to manage multiple deadlines, tasks, projects, and assignments with minimal supervision.
- Experience with fiscal and/or budget management.
- Ability to effectively communicate verbally in a courteous manner with internal and external contacts.
- Two years’ experience in complex secretarial or administrative work in a fast-paced environment.
- Experience working with federally funded programs or projects, particularly those involving college students.
KeyStaff, Inc. is an Equal Opportunity Employer. KeyStaff, Inc. provides equal employment opportunities without regard to race, color, religion, gender, national origin, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, marital status, or any other characteristic protected by law.
Job tags
Salary
$20 per hour
