Office Administrator

Location

Boston, MA | United States

Job description

Massachusetts Jobs with Justice

Office Administrator

Based in Boston and Springfield, MA

About us:
Massachusetts Jobs with Justice is a coalition of community, faith, and labor groups in Massachusetts organizing working people and allies to fight for the rights of all workers: locally, nationally, and internationally. Massachusetts Jobs with Justice provides strategic support to member organizations, partners, allies and individuals through training, worker advocacy, issue-based campaign planning, and mobilizing activists to increase the impact of local organizing. By bringing together labor, community, student, and faith voices at a statewide and local level, we are creating innovative solutions to the problems workers and community members face today. We win real change for people by combining innovative organizing strategies, leadership development, and policy advocacy with grassroots action and mobilization.

Position overview:
Massachusetts Jobs with Justice (www.massjwj.net) is seeking an Office Administrator to coordinate and carry out the overall administrative work of the organization, our community labor coalition in Massachusetts.

The Office Administrator will work with Massachusetts Jobs with Justice staff, partners, members, and activists to carry out the work of our organization and participate fully in the planning and implementation of their workplan as outlined by our Steering and Executive Committee. The Office Administrator will work under the supervision of our Co- Executive-Directors based in our headquarters in Boston and Springfield. This is a full time commitment, with some availability to work evenings and weekends preferred. Some travel to the office will be necessary and access to reliable transportation and the ability to travel is a must.

As Office Administrator, you will be the backbone of both our day-to-day and our long-term operations. You will be the go-to office facilitator, and you must be ready to take on new projects at a moment’s notice while managing ongoing projects and keeping us on schedule on a monthly and yearly basis.  

As we continue to grow our organization, you will help develop internal processes and controls for bookkeeping accuracy, donor relations, and donation & contribution management and records, and audit preparation. This role will closely support the work of both Mass Jobs with Justice team and our Co-Executive Directors.

The Office administrator’s work will include, but not be limited to, the following responsibilities:

• Securely process and organize confidential data in our Sharepoint, Quikbooks, and other platforms
• Handle basic bookkeeping responsibilities, including maintaining our digital accounting system for audit preparation and general upkeep
• Assist with regular internal controls, including payroll, expenses, and accrual-based accounting upkeep
• Maintain our donor database system (Act blue, Action network/Stripe, and Contributions via check and wire and ACH
• Support our Co-Executive Directors, Director of Operations, and our team of Organizers to keep robust financial and organizational records
• Serve as liaison with our bookkeeping firm, financial consultant, donation processing platform account managers, and bank representatives  
• Maintain communications with individual donors, foundation officers, and coalition members & partners that contribute to Mass JWJ
• Draft and/or copyedit grant applications and reports  
• Draft and/or copyedit communications as well as print and social media
• Correspond with coalition partners and help maintain our network
• Prepare for presentations to our team, partners, and executive committee
• Support event organization, including travel, staff meetings, actions, events, fundraisers
• Support other communicative, financial, and clerical duties as they arise
• Serve as point person with National Jobs with Justice as appropriate

Qualifications:
This position requires multifaceted business and communicative skills:

• Excellent communication and organizational skills
• Excellent writing, content editing, and copy editing abilities
• Proficiency in business software including: Microsoft Office, Sharepoint, Trello, and Quickbooks
• Fluency in donation platforms and databases, including Action Network/Stripe and Act Blue
• Outstanding budget analysis skills
• Experience supporting in non-profit organization’s annual audits and tax filings
• Experience with grant-prospecting, grant writing and grant reporting process
• Excellent attention to detail, proactive communication instincts, and ability to solve problems
• Ability to multi-task and manage multiple projects
• Demonstrated commitment to social justice, economic, and racial justice, and building working class power and a willingness to continue learning about these issues  

Salary Range:
This is a full-time position based in Massachusetts. This is a union represented position by the CWA-TNG 31245. The salary for this position is $57,500. Mass Jobs with Justice provides a competitive benefits package that includes 3 weeks of vacation in addition to other PTO. Mass Jobs with Justice provides full employer-funded medical and dental insurance and professional development benefits.

How to Apply:
Accepting rolling applications until position is filled. Please send in a résumé, a cover letter, and two professional references to the Massachusetts Jobs with Justice Executive Team at [email protected] with the job title in the subject line.

In your cover letter, you must address your experience in non-profit administration.

Massachusetts Jobs with Justice is an equal opportunity employer committed to a diverse and inclusive workforce. We value having staff come from communities that are most impacted by our issues. We strongly encourage people of color, women, LGBTQ+ individuals, and people with disabilities to apply.

Frequently cited statistics show that people of color, women, trans, and non-binary people, as well as other structurally marginalized groups apply to jobs only if they meet 100% of the qualifications. Mass Jobs with Justice encourages you to break that statistic and to apply. No one ever meets 100% of the qualifications.

WHEN APPLYING: Be sure to indicate that you saw this information at .

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