Administrative Assistant

Location

Kittery, ME | United States

Job description

The Administration Support position is responsible for providing administrative support to leadership, managers, and other staff, as needed, through a variety of tasks related to the organization conducting business. This position will also be responsible for providing graphic development, page layout design support, and product coordination for marketing and proposal material created in support of business and/or proposal development.

Bristol Alliance of Companies (Bristol Industries) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Roles and Responsibilities:

· Ensure that all administration and marketing tasks are completed accurately are completed accurately and delivered with high quality and in a timely manner.

· Answer and direct phone calls.

· Organnize and schedule meetings, appointments, and events.

· Order office supplies and maintain inventory.

· Arrange for shipping or deliveries.

· Arrange travel as needed.

· Provide general support to visiting colleagues and visitors as needed.

· Maintain a neat and orderly office environment.

· Assist the Office Manager as needed.

· Perform miscellaneous job-related duties as assigned.

· Organize, manage, and maintain business records kept in office.

· Other duties as assigned.

Knowledge, Skills, and Abilities:

· Ability to work independently and unsupervised.

· Ability to gather and analyze data, reason logically and creatively, draw conclusions and problem solving.

· Ability to make appropriate recommendations.

· Basic understanding of finance and accounting procedures.

· Ability to prioritize and organize, work under stress, meet deadlines.

· Ability to be flexible and adapt to constant change.

· Ability to flexible hours as required to meet deadlines.

· Skilled in interpersonal and written communication to assist with interactions with all levels of staff and clients.

· Skilled in Microsoft Office.

· Knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop and Adobe Acrobat).

· Knowledge of traditional office equipment such as copiers, scanners, shedders and postage machines.

· Ability to perform tasks in a safe and responsible manner.

· Possess excellent team working spirit.

· Ability to occasionally travel.

· Other duties as assigned.

Required Qualification:

· High school diploma or GED is required.

· Minimum of one-year of recent experience in an Administrative Support role is required.

· Valid driver’s license is required.

Preferred Qualifications:

· Associate degree in business or three years of recent experience in an Administrative Support role is preferred.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· This position may require close visual acuity to perform activities such as viewing a computer terminal and extensive reading.

· Position may require specific physical requirements include, but are not limited to, balancing, stooping, sitting for long periods of time, reaching, walking, lifting, talking, hearing, and performing repetitive motions.

· Position is subject to inside environmental conditions.

Physical Qualifications:
The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· Mobility: Must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.

· Hearing: Must be able to hear audible safety alarms.

· Visual Acuity: Must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.

· Lifting: Must be able to exert up to 20 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits:

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health insurance plan including medical, dental, vision, life insurance, long-term disability insurance, 401(k) plan with employer match.

Contingency

Continued employment is contingent upon passing security clearance, drug screen, and background check.

Equal Opportunity Employer Statement

Bristol Industries, LLC is an equal opportunity employer and offers any available positions to all, without regard to race, color, religion, sex, nation origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applied to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

As an Alaska-Native owned company, Bristol Industries seek out and hire qualified Alaska Native and other minorities.

Job tags

Salary