Location
Oregon State | United States
Job description
Admin Specialist
JOB-10040830
Anticipated Start Date
3/11/2024
Location
Waltham, MA
Type of Employment
Contract Hire
Employer Info
They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.
Job Summary
Join our team as an Administrative Specialist! If you have a minimum of 5 years’ experience, excellent communication and organizational skills, and thrive in a dynamic environment, we invite you to apply. Be a crucial part of our success and contribute your expertise to a collaborative and rewarding workplace.
- Provide administrative support to three managers and assist with projects or back-up support to other administrative assistants.
- Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving, and preparing facilities and resources, and arranging offsite meetings as requested.
- Sending out monthly bulletins
- Maintain contact lists and calendars in Outlook.
- Arrange and coordinate travel schedules and reservations.
- Maintain various logs, reports, and templates.
- Maintain a working knowledge of standard software/technology.
- Assist and/or arrange conference calls.
- Copy and distribute correspondence or other printed materials.
- Greet scheduled visitors and direct them to the appropriate area or person.
- Assist managers with planning and scheduling of activities.
Skills Required
- Minimum of 5 years’ experience in an Administrative Assistant role.
- Excellent communication skills (verbal and written) and comfortable presenting.
- Excellent organizational and time management skills
- Ability to multi-task and prioritize
- Detail-oriented with strong analytical skills
- Ability to work well with others in all capacities within the company.
- Ability to keep things confidential, professional, adaptable, and anticipating needs.
- Regular, reliable attendance
- Work productively and meet deadlines in a timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively.
- Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines.
- Work overtime and weekends as required
Education/Training/Certifications
- High School Degree or GED
Job tags
Salary
