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Location

Beverly, MA | United States

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Job description

Position Summary

The Office Manager is responsible for overseeing the office operations including reception, common areas, office purchasing and mailroom/facilities. The Office Manager is also responsible for directing and coordinating office events, business meetings and employee activities. The Office Manager reports to and provides administrative support to the Executive Leadership team.

What We Offer

Responsibilities

• Ensure efficient and effective office procedures are documented and implemented
• Greet and assign visitors and guests
  • Assign access card to employees and vendors visiting the office
  • Keep track of visitor access cards and record of all visitors/vendors
  • Assist with requesting space for visitors, and catering when necessary
• Facilities
  • Serve as main point of contact for facilities maintenance and repairs
  • Ensure office is presentable and kept neat
  • Assist with overall office maintenance, making repairs or requesting additional assistance as needed
  • Report facility issues and track status to ensure timely resolution
  • Schedule appointments and be on-site
  • Maintain office equipment and supplies, including copiers, printers, postage machine, AED machine, etc.
  • Serve as Cummings Center main point of contact

Additional Responsibilities

• Handle incoming calls to general line
  • Answer, screen and direct phone calls throughout the company
• Mail/Packages
  • Post all outgoing mail
  • Open, scan and send all incoming mail to the appropriate department
  • Create FedEx shipping labels for all Oxford offices as needed
  • Review FedEx invoices to ensure charges are correct and billed to the appropriate department
• Manage local and global events and office activities, including Town Hall meetings, Oxford Cares and the “Culture Committee”
• Assist with all aspects of planning: coordinate with vendors, communicate event details to employees, budget analysis, set-up/breakdown, etc. Ensure confidentiality of information, as required
• Oversee the process for ordering office and breakroom supplies
• Manage additional, special projects for the leadership team as requested
• Provide support to other departments upon request
• Other duties as assigned

Skills

• Strong ability to interface with all levels within the organization
• Excellent verbal and written communications skills
• Ability to multitask and work well under pressure in a fast-paced environment
• Solid analytical and problem solving skills
• Ability to exercise discretion in handling sensitive, confidential materials and matters
• Flexibility to do what it takes with regard to hours and availability
• Ability to maintain regular attendance and work all hours necessary or required

Education

Experience

• 1-3 years of office support experience preferred
• Track record of exceeding goals
• Demonstrated ability to maintain an active schedule and calendar of events
• Experience supporting in a decentralized organization preferred
• Strong knowledge and skills in Microsoft Office Suite, Visio and the Internet/Intranet

Competencies

Supervision

Supervision Exercised: None

Supervision Received: Executive Leadership Team

Salary Information: 60000 

Please contact [email protected] if you are interested in this position.

Oxford is an Equal Employment Opportunity Employer.  All qualified applications will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.  Oxford will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.  Oxford provides holiday pay, paid time off, medical, dental, vision, life and disability benefit plans, flexible spending accounts, health savings accounts, employee tuition reimbursement, student debt assistance and a 401(k) Retirement Savings Plan.  Oxford is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please email [email protected] .  We will make a determination on your request for reasonable accommodation on a case-by-case basis.

Know Your Rights | Pay Transparency | Employee Rights Under the National Labor Relations Act

Nearest Major Market: Boston
Job Segment: Administrative Assistant, Office Manager, Employee Relations, Labor Relations, Administrative, Human Resources

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