Administrative Assistant

Location

Saint Petersburg, FL | United States

Job description

STORYN Studio for Architecture is a nationally and internationally focused architectural practice specializing in precise research and collaboration with clients to create unique spaces that tell a project’s story. STORYN collaborates closely with clients to design buildings and environmental projects that meet the highest possible excellence standards while inspiring and transforming our local and international communities.

The Administrative Assistant will carry out various clerical and administrative tasks and provide a wide range of complex administrative support to the Principals and Directors. Prior experience working in a design firm is preferred. The area of work will predominantly involve directly assisting the Business Manager with administrative duties and tasks that will promote office efficiency. The Administrative Assistant will use multiple technical applications including word processing, database management, spreadsheets, electronic calendar, email, and other applications.

KEY RESPONSIBILITIES INCLUDE

• Provide administrative support to ensure efficient office operations.
• Assist in maintaining physical and digital filing systems.
• Answer phone calls, schedule appointments, sign for incoming packages, and assist clients and other visitors.
• Review, assess, route, answer, and monitor follow-up action steps on correspondences for firm Principals and Directors.
• Prepare and edit email correspondence.
• Manage calendars for firm Principals and Directors, including making travel arrangements.
• Input and update information in databases and spreadsheets.
• Prepare meeting agendas and take meeting minutes.
• Coordinate logistics for meetings, including room setup and catering.
• Use word processing and presentation software to create and edit documents.
• Assist with operating and maintaining office equipment, including printers, copiers, and fax machines.
• Assist with ensuring office supplies are restocked and always on hand.
• Work closely with the Business Manager and support other staff members as needed.
• Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensure that deadlines are met and adapt to changing priorities.
• Present a positive and professional image for the organization.

REQUIREMENTS

• Proficient in excel.
• Excellent communication skills, both verbal and written.
• Excellent time management skills.
• Strong organizational and planning skills.
• Accuracy and attention to detail.
• Proven experience working as an Administrative Assistant or relevant role.
• Bachelor’s Degree preferred.
• Ability to work effectively as part of a team.
• Ability to analyze and critically assess problems.
• Experience working with a design firm preferred.
• The Administrative Assistant may be privy to private information, so the ability to maintain confidentiality and discretion is a must.

This position offers part-time employment, totaling 32 hours per week. As part of our benefits package, you will have the opportunity to participate in our 401K plan and receive a health insurance stipend.

In our workplace, we encourage creativity and innovation. Our employees are offered opportunities for continuous learning and development in an environment that is both challenging and rewarding.

If you have a passion for design and are interested in working in a creative, fun and inspiring environment, we would love to hear from you! Please include a cover letter and CV clearly outlining your suitability for the role. All application material should be sent to: [email protected]

STORYN is an equal opportunities employer. We welcome individuals from all backgrounds and recognize that to be successful, we need to create an inclusive environment where everyone can realize their potential and succeed.

License No. AA26003818

Job Type: Part-time

Expected hours: 20 – 24 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule

People with a criminal record are encouraged to apply

Ability to Relocate:

• St. Petersburg, FL 33705: Relocate before starting work (Required)

Work Location: In person

Job tags

Salary