Location
Greenville, WI | United States
Job description
People Passion Purpose
Everything School Specialty offers is designed for one purpose to help students succeed. We believe every student can flourish in an environment where they feel safe and inspired to explore and grow.
Were determined to positively impact the future, one child at a time. We need to talk if you share our passion:
Transforming more than classrooms. Benefits School Specialty offers Medical, Dental, & Vision plans (Effective Day 1), Wellness programs, Health Savings Accounts, Flexible Spending Accounts, 401 (k), PTO, Promise Hours dedicated to volunteering, Education Reimbursement, Paid Holidays, Fall & Winter Flexible Hours, Employee Discounts and more!
Job Summary The PMO Analyst supports the PMO and IT Finance with administration and reporting for OnePlan Project Portfolio Management (PPM) and Jira project management tools; monitors/reports over/under allocation of resources to ensure optimal resource allocation; prepares detailed analysis of actual and forecast capital costs; and manages the process for IT vendor invoices.
Summary of Essential Job Functions OnePlan PPM and Power BI Reporting
- OnePlan administration including resource setups, annual planning book preparation, and enhancement development.
- Triaging, diagnosing, and troubleshooting user issues. Escalation of support issues to application vendor.
- Assessment and implementation of requests to modify a OnePlan configuration or PMO process as it relates to OnePlan. Conduit for OnePlan enhancements with application vendor.
- Oversite for weekly resource time accounting ensuring all resources submit time and it is approved by their respective manager.
- Weekly resource time reporting.
- Monthly internal labor reporting for capital projects.
- Weekly aggregation of project updates for status reporting.
- Provide requirements for new Power BI reports and test reports before moving to production.
- Train new users and managers on OnePlan functionality for time accounting.
- Document application configuration changes.
- Document PMO processes.
Jira Administration
- Setup users
- Managing Jira cloud licensing
- Managing user permissions
- Modifying or creating Jira fields, notifications, screens, workflows or automation
- Escalating items with the vendor, as needed
Resource Allocation
- Facilitate weekly resource capacity planning.
Capital Cost Reporting
- Review monthly General Ledger detail for all costs charged to capital projects.
- Reconcile detailed cost by project in OnePlan to Oracle General Ledger to ensure accurate reporting of actual project costs to date in OnePlan and on status reports.
- Work with Project Managers to align estimated costs to complete with actual project cost to date to ensure accurate reporting for total capital forecast reporting and status reports.
- Prepare monthly dashboard with cost to date, estimated cost to complete, total forecast, and variance to approved budget.
IT Finance
- GL/Project coding for contract vendor resources using OnePlan resource time reporting.
- Track invoices from other IT vendors against SOWs, order forms, quotes or other contracts. GL code invoices.
Other duties as assigned.
Minimum Requirements - Bachelors degree or equivalent work experience
Disclaimers The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
- School Specialty, LLC. is a Drug Free Workplace. All applicants are subject to a drug screen and background check as a condition of employment.
- We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.
- If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information.
Job Grade: C12
Job tags
Salary
