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Location

New Brunswick, NJ | United States

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Job description

Position Summary:

Rutgers, The State University of New Jersey is seeking a Secretary III for the Essex Children's Mobile Response Department within Rutgers University Behavioral Health Care.

The primary purpose of the Secretary III is to provide secretarial general office services for UBHC Unit.

Among the key duties of this position are the following:

• Completes a variety of internal paperwork for the department, including travel and mileage reimbursement forms, general stores requests, check requests, and clinical data/reports.
• Assists in the maintenance of appropriate log sheets, databases, and records needed for the efficient operation of Unit.
• Handles internal and external mail for Unit.
• Assists the supervisor with the registration process for all new and returning clients.
• Assists the supervisor in the submission of billing for the services of the CMRSS program.
• Handles Unit's telephone calls in a professional, thorough and helpful manner.
• Maintains accurate filing system to meet the needs of the Unit.
• Serves as liaison between Unit, internal, and external agencies.
• Receives and assists clients and visitors in a courteous and professional manner.

Minimum Education and Experience:

• Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program. 
• College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.

City: Newark

State: NJ

Physical Demands and Work Environment:

PHYSICAL DEMANDS : Ability to sit for extended periods of time at a desk working with a computer, typewriter and fax machine. Ability to carry files and bend and reach to file. Moderate physical effort (lift/carry up to 50 pounds). Ability to climb stairs to reach other UBHC departments.

WORK ENVIRONMENT : Busy office with staff and consumer contact and frequent telephone calls. May be exposed to infectious and contagious diseases. Subject to varying and unpredictable situations. May be exposed to clients exhibiting assaultive or aggressive behaviors. Generally pleasant working conditions in a clean, well-lighted, and quiet to moderately loud setting.

Posting Number: 24ST0502

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

Connections working at Rutgers University

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