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Location

Bethesda, MD | United States

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Job description

Job Title: Procurement Technician

City : Bethesda,MD

Weekly Hours - FT: 30-40 hours per week

Overall Position Summary and Objectives

This position will support the Business Office Branch of the Office of Innovation and Information Technology with IT procurements, acquisitions packages, response to data calls, including data entry. Knowledge of systems including POTS and NBS are preferred. Great teamwork, collaboration, and communication skills. Excellent customer service a must.

Min Education - Associate's

Certifications & Licenses - Certified Purchasing Professional (CPP)

Field of Study - General Business

Software - POTS

Skills:

• Knowledge of the Federal Acquisition Regulation (FAR)

• Supply and equipment requisitions/acquisitions

• Contract lifecycle management

• Tracking and reconciliation

• Price/cost analysis

• Customer service

• Invoice management

• Technical writing

Statement of Work Details

• Assists in the preparation and verification of contracts and associated documentation to prepare a complete contract package.

Prepare purchase requests for a variety of equipment, supplies, and services; prepare supporting documentation.

Review purchase requests submitted by end users, ensuring accuracy in completion of order requests in ordering system (i.e. POTS).

Ensure that all files are complete and in order and final payment has been made before closing out.

• Validates receipt of requested items by reviewing packing slips.

Follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems.

• Enters data into automated tracking and reporting systems.

Enter all data into reporting systems in accordance with regulations.

Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel.

• Maintains invoice reporting logs.

Maintain invoice work logs and communication in the Shared Point Drive.

• Resolves invoice problems in coordination with the purchasing agent or contracting officers.

Follow-up to assure receiving is entered timely and invoices are paid promptly.

Contact vendors to clarify various questions on invoices, ACH information, and discrepancies in shipments and receiving documents.

Work with purchasing agents with the reconciliation cycle of their purchase cards.

• Prepares, reformats and edits statements of work from multiple sources.

Prepare, reformat and edit statements of work from multiple sources.

• Provides information and assistance to program staff on a variety of procurement matters.

Work with staff on creating, reviewing, formatting, editing, tracking and maintaining associated files related to purchases (i.e. acquisition packages, contract files, etc.).

Work with different groups to project their needs and ensure that those needs are met with no disruption of project planning.

• Performs quality assurance on data related to procurements.

Perform quality assurance on data related to procurements.

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Job tags

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Salary