Department of Developmental Services - Headquarters
Location
Sacramento County, CA | United States
Job description
RE-ADVERTISEMENT : If you previously applied to this position, it is not necessary to submit a new application.
Under direction of the Northern Region Office Manager of the Office of Community Operations (OCO), the Executive Assistant (EA) manages sensitive subject-matter, departmental and program issues, and performs a variety of high-level and challenging duties. The EA is expected to consistently exercise a high-degree of initiative, independence and originality in performing assigned tasks. The EA has administrative responsibility for follow-up on issues related to the OCO; providing administrative assistance and secretarial support; preparing new and efficient office management procedures; and performing other related work.
T his position is eligible to participate in DDS’ hybrid telework schedule. Participation in telework is subject to DDS’ guidelines.
You will find additional information about the job in the .
The Statement of Qualifications (SOQ) must be typed no less than 12-point Arial font, single spaced, and be no more than two pages in length. Applicants who fail to answer the question below or submit an SOQ may not be considered.
Describe your organizational skills and how you approach and prioritize assignments .
If you are using list eligibility from an on-line exam to qualify for this position, you MUST include with your application any documentation (i.e., copy of transcript, degree, license, etc.) to verify meeting the MQ’s or you may NOT be considered for the position.
The MQs will be verified prior to interview and/or appointment. If it is determined that an applicant does not meet the MQs of the classification, the applicant may not be considered and withheld from the eligible list.
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of : Microsoft Office Suite; the principles and methods of public and business administration; office management principles, methods and procedures; the organization's relationship with other governmental entities; the administrator's responsibilities with regard to the organization's programs; the functions, programs and operations in the administrator's area of responsibility; the principles and practices of supervision.
Ability to : Think clearly and analyze problems of organization and management and take effective action; handle sensitive and confidential assignments with tact and diplomacy; work under pressure and time constraints; handle changing priorities; establish and maintain cooperative working relationships; communicate effectively; and review the work of others. Bilingual preferred.
As a state employee working for the Department of Developmental Services, you and your family will have access to excellent medical, dental and vision insurance benefits in addition to retirement benefits.
Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Additional benefits may also be outlined for specific bargaining units in employee collective bargaining contracts. For more information, please visit the links below:
Benefit information can be found on the CalHR website and the CalPERS website.Electronic application submission is highly encouraged.
Multiple positions may be filled from this recruitment.
This recruitment may be utilized to fill future vacancies that may occur during the life of the certification list.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate may be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the California Department of Human Resources.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
A Statement of Qualifications (SOQ) is required and is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The SOQ serves as a documentation of each candidate's ability to present information clearly and concisely in writing. SEE “SPECIAL REQUIREMENTS” ABOVE FOR INSTRUCTIONS.
Job tags
Salary
