Budget Manager (3659) | Northern Illinois University
Northern Illinois University
Location
Dekalb, IL | United States
Job description
Full-Time/Part Time: Full-Time
Overview:
The Budget Manager is a crucial part of the Housing and Residential Services team and provides leadership and direction for the Business Affairs unit of the department.
Position Summary:
Under the direction of the Executive Director of Housing and Residential Services, this position is responsible for leadership and management of all fiscal and human resource affairs for the department. This includes partnering and directing other staff with coordinating the fiscal management, business operations and human resources areas for Housing and Residential Services units, including residential life, residential facilities, summer operations, residential administration, digital and web content, and the Senior Director's office. Functions encompass serving as business affairs team leader, budget development and oversight, purchasing approver, payable and receivables processes, human resource processes, departmental business practices and staff training relating to business procedures. Individual in this position works under the supervision of the Executive Director of Housing and Residential Services, and supervises other staff including Business Manager, Program Administrative Associate, Office Support Specialist, and Graduate Assistants when applicable.
To perform this position successfully, an individual must be able read, analyze, and interpret common financial reports and legal documents. Have the ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Possess the ability to effectively present information to top management, public groups, and/or boards of directors. Individual is responsible for setting work priorities and determining methods of completing job tasks. Guidelines, policies and procedures, and departmental and state standards must be adhered to in performing the assigned responsibilities. It is essential for the individual to possess effective decision-making, organizational, time management, mathematical, verbal and written communication skills in performing the activities of this position. Individual must be able to work with staff and public.
Essential Duties and Responsibilities:
Business Operations
- Responsible for continual monitoring of all business operations for Housing and Residential Services including cost center expenditures, accounts payable, journal transfers, budget analysis, cash receipts, purchasing card processes, travel expenses, recruitment expenses, revenue receipts and forecasting, and auditing procedures necessary to maintain sound fiscal practices.
Personnel Operations
- Hire, train, supervise and develop full-time and graduate assistant staff working in the business affairs unit for Housing and Residential Services.
- Establish strong expectations for positions as well as professional development and support functions.
Budget Operations
- Prepare and maintain future annual and multi-year budgets, financial reports, revenue forecasts, evaluation documents and planning documents for Housing and Residential Services.
- Work closely with all units and the Student Affairs Director for Divisional Budgeting.
- Analyze and develop all relevant supporting documents and schedules related to annual and multi-year budget development.
- Prepares annual and multi-year budget for Housing and Residential Services
- Prepare room rate and dining rate information for annual and multi-year review and approval processes.
- Attend required meetings as deemed appropriate.
Policies & Procedures
- Maintain policies and procedures for the accounting, business, and human resource operations area of Housing and Residential Services. This includes preparing and executing instructional materials, training sessions, and online training modules for the purpose of assisting all departmental staff in understanding proper policies and procedures.
- Manage and monitor all university required training and compliance programs as it pertains to departmental employees.
Procurement & Contracts
- Review annually all contracted services for the department.
- Provide recommendations for new or continued contracted services.
- Manage P-card authorizations and trainings.
- Assist department units with processes related to procurement and contracting of services, and recommendations for future considerations.
- Serves as unit liaison with Procurement.
Fiscal & Auditing
- Complete annual fiscal reports, audits, compliance findings, internal control systems, assessment tools and other duties necessary for sound fiscal controls for the entire department.
- Manage and track all annual compliance processes for departmental employees.
Other related duties as assigned.
Specialty Factors (Civil Service):
None
Minimum Required Qualifications (Civil Service):
- Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial
work experience.
- ( NOTE : A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Minimum Required Qualifications (SPS):
N/A
Salary: Commensurate with experience and qualifications. NIU offers a competitive Benefits Package.
Application Procedure:
Required Procedures:
- Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
- If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
- After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
- Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected] and [email protected] . Please add these emails to your address book to ensure timely delivery of any future communication.
- Illinois residency required within 180 days of the hire date.
Credentials Assessment Examination:
- The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
- Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
- After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.
Additional Details:
- Click on Business/Administrative Associate for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
- Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements.
- Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University's benefits package.
- Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
EEO Statement Summary:
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
[email protected] 815-753-5560
About Northern Illinois University
Northern Illinois University's vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach.The mission of Northern Illinois University is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.
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