Receptionist

Location

Woodland, CA | United States

Job description

Department:  Accounting

Reports To:  Controller

Duties and Responsibilities:

• Answers multi-line phones and properly forwards/transfers to desired/ appropriate person. *

• Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival. *

• Mail room organization including; postage meter money updates and contacting leasing company for maintenance. *

• Maintains an adequate office supply inventory and requisitions additional items as needed. *

• Operates office equipment including: facsimile machine, photocopy machine, calculator, and computer/printer. *

• Opens and distributes incoming mail, including customer payments and prepares outgoing USPS and Fed-Ex. *

• Updates for LGI the monthly government census. *

• Maintains the schedule of conference rooms. *

• Organizes and totals customer checks and batches them for electronic deposits by co-workers. *

• Provides administrative support for Accounts Payable, Accounts Receivable and special projects to include research and compiling data. *

• Maintains a professional office environment and promotes a positive image and first-impression for the company. *

• Receives and signs for packages and delivers to the appropriate person promptly. *

• Print Vantiv credit card batches for all locations and then gives to accounts receivable for posting. *

• Matches printed A/P checks with proper backup and prepares for mailing. *

• Matches Lyman Parts customer statements with invoices and prepares for mailing. *

• Receives and responds to inquiries and complaints via telephone, mail or in person, and processes information in an efficient manner. *

• Monthly accounts payable vendor statement reconciliation. *

• Schedules co-workers to occupy front desk when absent for lunch and vacations.*

• Performs other related duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions and percentages.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word Microsoft Excel; Merchant Ag and the Internet.

Education/Experience:

High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Skills:

Oral Communication Skills

Written Communication Skills

Interpersonal Communication Skills

Telephone Etiquette

Customer Service

Professionalism

Filing

Math Aptitude

Organization

Time Management

Computer Literacy

Keyboard Skills

Job tags

Salary