Human Resources Coordinator

Location

Dubuque, IA | United States

Job description

Loras College is an equal opportunity employer committed to creating an educational and work environment that is inclusive, rich in diversity, and supportive of all students, faculty and staff. Individuals from diverse racial, ethnic, and cultural backgrounds, women, veterans, and persons with disabilities are strongly encouraged to apply.

POSITION SUMMARY

Provides administrative support services to the Director of Human Resources and Payroll Analyst. Facilitates recruitment and the on-boarding of new employees. Manages all personnel files and maintains records. Updates job descriptions and organizational charts. Assists with payroll and is a designated backup.

ESSENTIAL FUNCTIONS

Facilitates Recruitment

• Posts open positions, gathers job descriptions, advertises in appropriate locations.
• Receives and tracks employment applications.
• Schedules interview visits when required and makes all necessary arrangements.
• Manages ApplicantPool system.

On-Boarding New Employees

• Sets up new employees in the HR system.
• Ensures personnel forms are completed.
• Coordinates on-boarding process.
• Processes background checks.

Manages Employee Data

• Ensures that employee files are kept up-to-date.
• Manages employee verification of employment process.
• Creates reports for HR and other departments as needed.

• Ensures that documents, reports, accounts, and records are accurate and current.
• Ensures the HR Department is following the Document Retention Policy.
• Assists with yearly total compensation and benefits letters.
• Updates job descriptions on a continual basis.
• Updates organizational charts on a continual basis.
• Assists with monthly reconciliation of health & dental billing.

Payroll

• Serves as back-up for student, bi-weekly, and salary payroll.

Exiting Employees

• Processes all termination paperwork.
• Assists with COBRA benefits program.
• Ensures termination checklist is completed.

Assumes responsibility for related duties as required or assigned

• Ensures that work area is clean, secure, and well maintained.
• Updates skills as required.
• Completes special projects as assigned.

Supports the mission and vision of the College and respects the College's Catholic tradition.

POSITION QUALIFICATIONS

Competency Statement(s)

• Mission and Vision - This competency asks how well the employee meets the mission and vision of Loras College. Factors to consider when assessing this competency include respecting and living the Catholic mission of the College and being a good ambassador for the College both at work and in the community.
• Relationship Building - Ability to effectively build relationships and maintain rapport with internal and external constituents.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Project Management - Ability to organize and direct a project to completion.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Autonomy - Ability to work independently with minimal supervision.
• Diversity Oriented - Ability to recognize the value of a diverse workforce to the College.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Accuracy - Ability to perform work accurately and thoroughly.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Judgment - The ability to formulate a sound decision using the available information.
• Constituent Focus - Ability to understand the viewpoint and objectives of internal and external College constituents.
• Ethical Decision Making - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty/Integrity - Ability to be truthful and be seen as credible in the workplace.

• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Loyal - The trait of feeling a duty to the employer.

SKILLS & ABILITIES

Education: High school graduate required. Associate degree or higher in a business-related field preferred. Additional related coursework helpful.

Experience: Two to four years of previous experience in a Human Resources office required. Knowledge of standards and rules related to recruiting, FMLA, COBRA, unemployment and recordkeeping required.

Computer Skills: Advanced knowledge of Microsoft Office and HRIS software required. Ellucian Colleague experience preferred.

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

APPLICATION PROCEDURE. Applicants must go to: to apply. Please upload: your letter of application and resume. The finalist will need to pass a background check before receiving a written employment offer.

Job tags

Salary