Avaya
Location
Morristown, NJ | United States
Job description
Businesses are built by the experiences they provide, and everyday millions of those experiences are delivered by Avaya Holdings Corp. Avaya is shaping what's next for the future of work, with innovation and partnerships that deliver game-changing business benefits. Our cloud communications solutions and multi-cloud application ecosystem power personalized, intelligent, and effortless customer and employee experiences to help achieve strategic ambitions and desired outcomes. Together, we are committed to help grow your business by delivering #Experiences that Matter.
Avaya is a global leader in digital communications products, solutions, and services for businesses of all sizes delivering most of its technology through software and services. We enable organizations around the globe to succeed by creating intelligent communications experiences for our clients, their employees, and their customers. Every minute of every day, we power positive and productive interactions that drive customer loyalty, team collaboration and business success.
We’re focused on Innovation without Disruption, removing barriers, and placing our customers best interests at the forefront of everything we do. The world is evolving in technologically exciting ways, and we strive to lead revolutions in how businesses leverage the cloud, artificial intelligence, automation, and mobility.
We aren’t just focused on customer experience, we also prioritize the employee experience, and we work hard to engage and empower our people throughout their career with us. We’re seeking the best diverse talent to shape and transform how the world connects. Find out more at Careers at Avaya .
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Assistance with budget process, including purchase order creation and management.
• Participating and working in collaboration with a wide variety of staff members on special assignments and projects.
• Coordinate travel arrangements and expenses for Legal Leadership Team.
• Managing matter creation, monitoring status, and report creation using Legal Tracker.
• Handling of external communications, both verbal and in written correspondence, from legal counsel, court officials, regulators, vendors, customers and other stakeholders.
• Preparing responses to correspondence containing routine inquiries, making referrals to appropriate staff as required and serving as focal point for follow-up actions.
• Support the preparation, execution and distribution of secretary’s certificates and other varied certificates and/or attestations re officers, addresses, ownership, etc.
• Notarize document as needed and assist in obtaining apostilles when necessary.
• Supporting litigation and pre-litigation matters from intake to settlement.
• Management of legal hold process.
• Provide scheduling assistance to Legal Leadership Team, as needed.
• Assist with department or headquarters-wide activities.
• Other duties, as needed.
• 3 to 6 years of experience as an in-house or law firm executive assistant or paralegal
• Excellent organizational skills and strong administrative skills
• Bachelor's or Associate’s degree desired
• Ability to manage complex and varied workload, including prioritization of work
• Excellent written and verbal communications skills
• Ability to maintain high level of confidentiality and discretion
• Professional demeanor and excellent written and verbal communication skills
• Ability to work both independently and as a member of a team
• Ability to remain flexible in potentially unpredictable situations, and adapt to various assignments and workflow
• Proficiency with all Microsoft Office applications
• Familiarity with Legal Tracker, Exterro (Zapproved) Legal Hold, SAP, hCue, PO systems and Sharepoint is a benefit
The pay range for this opportunity is from $76,300 to $103,050 + performance-related bonus + benefits.
This range represents the anticipated low and high end of the salary for this position. This role is also eligible to receive an annual bonus that aligns with individual and company performance. Actual salaries will vary and are based on factors such as a candidate’s qualifications, skills, competencies, and location.
3 - 6 Years of Experience
Avaya is an Equal Opportunity employer and a U.S. Federal Contractor. Our commitment to equality is a core value of Avaya. All qualified applicants and employees receive equal treatment without consideration for race, religion, sex, age, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other protected characteristic. In general, positions at Avaya require the ability to communicate and use office technology effectively. Physical requirements may vary by assigned work location. This job brief/description is subject to change. Nothing in this job description restricts Avaya right to alter the duties and responsibilities of this position at any time for any reason. You may also review the Avaya Global Privacy Policy (accessible at and applicable Privacy Statement relevant to this job posting (accessible at #LI-LD1
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