University of Massachusetts Medical School
Location
Worcester, MA | United States
Job description
GENERAL SUMMARY OF POSITION:
Under the direction of the director or designee, the Administrative Manager II is responsible for planning and managing the administrative and business affairs of a large department whose functions include; education, research, and service.
MAJOR RESPONSIBILITIES:
- Develop, manage, and control the division's annual budget. Report variances and recommend corrective action. Provide forecasts as needed
- Manage division funding sources by monitoring revenue and expenditure activity
- Oversees the preparation and management of grant and contract proposals involving a variety of funding sources and agencies
- Analyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program wide support staff coverage, scheduling and work distribution and payroll backup
- Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
- Act as a primary liaison between the department and the UMass Medical School Payroll Dept, HR Dept. and Information Services departments and represent the department at administrative meetings within and outside of the Medical School
- Oversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Insure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completed
- Supervise and evaluate performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staff
- Train, develop, and provide technical consultation related to existing business process and process improvement
- Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems. Review and assure all departmental policies are current
- Maintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipment
- Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
- May serve as liaison with external organizations and other School departments
- Adhere to University, State, and funding agency regulations
- Perform other duties as required.
REQUIRED QUALIFICATIONS:
- Bachelor’s degree in Business Administration, a related field, or equivalent experience
- 5 years of related experience
- Prior supervisory experience
Additional responsibilities may include:
- Manage internal process and documentation for faculty appointments and promotions with the Office of Faculty Affairs.
- Manage travel plans, records, and files for PhD faculty & Associate Dean of Research & Innovation.
- Administrative support of CCNE
- Administrative support for the Teaching Associates Program.
- Administrative support for ANA MA Accredited Approver Unit
- Administrative support for the following committees: Faculty Assembly, PhD Program, Scholarly Interest Inquiry Group, Bylaws, Personnel Action Committee (PAC), S-REPP Committee, GSN Evaluation Days, Faculty Scholarship Days
- Coordinate department events including the Lillian R. Goodman lecture, Doctoral Forums, 5 Campus PhD Forum
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