Executive Assistant

Location

Sioux Falls, SD | United States

Job description

Job Description

Beyond Executive Assistant - Be the Catalyst! Elevate Your Career at Dow Rummel, Where Every Detail Sparks Transformation.

If you're prepared to elevate your organizational prowess into leadership, with a commitment to confidentiality and a zeal for fostering positive relationships – this is your chance to shape an administrative experience that transcends expectations!

Dow Rummel is a non-profit organization located in Sioux Falls, SD and has been the premier life plan community in the area for over 60 years.

OUR VALUES – Dignity , Excellence , Teamwork , Belonging and Growth embody our mission of “Guided by spiritual values, we enrich lives by providing extraordinary senior care.” and serves as the backbone to achieving our success.

THE POSITION

The Executive Assistant is a key player in providing comprehensive administrative support to the Chief Executive Officer (CEO) and Chief Philanthropy Officer (CPO). This position requires a professional with the ability to manage diverse responsibilities, uphold confidentiality, and foster positive relationships. The role involves meticulous attention to administrative functions, supporting executives and Boards of Directors, donor and gift management, communication on behalf of the executives, and a range of administrative and project responsibilities. The Executive Assistant will also extend support to unrelated departments and actively contribute to organizational and Foundation activities, ensuring smooth operations and fostering positive relationships within and outside the organization.

HOURS : This position is 8am – 5pm, Monday through Friday with varied hours for events.

REQUIREMENTS:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 4-6 years of experience preferred.
• Proven experience in an executive assistant or similar administrative role.
• Exceptional organizational and time management skills with strong attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, database management, and other relevant software.
• Possess exceptional interpersonal skills and an ability to work collaboratively with all levels of staff, donors, board members, volunteers, and community partners.
• Ability to handle confidential information with discretion.
• Flexibility and adaptability to changing priorities and tasks.

RESPONSIBILITIES:

1. ADMINISTRATIVE SUPPORT: 
   1. Efficiently manage and prioritize the calendars, appointments, and meetings of the CEO and CPO. 
   2. Prepare, organize, and distribute reports, documents, and presentations, as needed.
   3. Take charge of coordinating travel plans, accommodations, and itineraries as per requirements.
   4. Maintain and manage all board members’ information.
2. MEETING COORDINATION:
   1. Schedule and organize executive meetings, including the preparation of meeting materials and minutes.
   2. Take charge of the scheduling and execution of the meetings of the Board of Trustees and the Foundation Board, with attention given to the needs of board members. 
3. COMMUNICATION:
   1. Serve as the primary point of contact, communicating on behalf of the CEO and CPO with staff, donors, board members, and community partners.
   2. Handle inquiries and communications with professionalism, ensuring timely and accurate responses.
   3. Model the mission, vision and values of Dow Rummel and the Foundation.
4. FOUNDATION COORDINATION:
   1. Assist in the development, coordination and completion of fundraising activities, donor relations, and events.
   2. Manage all tasks related to receiving, acknowledging, and tracking donor gifts and pledges. 
   3. Maintain the integrity of the donor database and its donor and gift records.
   4. Develop reports, mailing lists, correspondence, and other relevant information.
   5. Work collaboratively with other departments in the completion of various foundation processes, tasks, and activities.
   6. Update information on foundation web pages and social media networks.
5. PROJECT MANAGEMENT:
   1. Collaborate in coordinating special projects, initiatives, and events under the guidance of the CEO and CPO.
   2. Monitor and follow up on action items, ensuring deadlines are met and projects stay on course.
6. ADMINISTRATIVE OVERSIGHT:
   1. Screen visitors, phone calls, emails, and physical mail.
   2. Maintain confidentiality of sensitive information.
   3. Prepare and submit expense reports on behalf of the executive.
7. COLLABORATION:
   1. Work closely with other administrative staff to ensure seamless operations and coordination.
   2. Offer support to the executive team, contributing to a collaborative work environment.

PRINCIPAL RELATIONSHIPS:

• CEO & CPO
• Executive Leadership Team
• Board of Directors
• Donors and Philanthropic Partners
• Media and Community
• Industry Networks and Associations

YOUR LIFE AT DOW RUMMEL:  

• TRAINING:
  • Enjoy fully paid, on-site training with dedicated trainers.
• HEALTH INSURANCE:
  • Choose from 4 Avera Health policies; Dow Rummel pays over 80% of the Health Insurance Premium. Premiums:  Single: $16.33 -- Single + 1: $90.89 – EE + Children: $71.84 – Family: $232.44.
• RETIREMENT:
  • Benefit from a dollar-for-dollar match up to 4%, with per-paycheck contributions. Build that compound interest until you retire! Full-Time, Part-Time and PRN employees over the age of 18.
• ON-SITE RESTAURANT:
  • Take advantage of an on-site restaurant, with meal expenses conveniently deducted from your paycheck. – never worry about packing breakfast, lunch, or dinner!
• PERSONAL DEVELOPMENT:
  • Have scheduled 1x1’s with your leader throughout the year.
  • Collaborate with your leader annually to set three personalized professional goals, ensuring your aspirations are a priority.
  • Dow Rummel is dedicated to fostering an environment where every employee has the opportunity to grow and learn. We are committed to providing the support you need to advance in your career, ensuring you thrive both personally and professionally.
• EMPLOYEE ENGAGEMENT:
  • Participate in the DRVP employee engagement committee, The Clover Crew Parkinsons ambassadors committee, the DRVP Olympics Committee or the Safety Committee to advocate for things you are passionate about!
• EDUCATIONAL OPPORTUNITIES:
  • Explore scholarship opportunities for webinars, single courses, certifications, and degrees.
• COMMUNITY IMPACT:
  • Make a difference by engaging with Project Search Interns from the Sioux Falls School District.
• ONSITE FITNESS CENTER:
  • Access a free onsite fitness center, complete with a pool and therapy whirlpool.  Add one person to your membership for $10 a month!

Job tags

Salary