Administrative Assistant | Temple College
Location
Temple, TX | United States
Job description
The following duties, responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties, responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements that may be added over the course of time.
Under direct supervision of the Dean, Health Professions the incumbent performs and/or oversees a variety of associated administrative, fiscal, student and staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. May coordinate specified administrative activities and reporting across multiple organizational units within a department Minimum Qualifications
Associate degree and 4 years of directly related work experience or high school diploma/GED and 6 years of directly related work experience.
Preferred
N/A
Certificates or Licenses
N/A
The incumbent:
- Oversees and/or performs a range of diverse administrative activities for the department; serves as a central point of liaison with students, potential students, departments and external constituencies in the resolution of a variety of day-to-day matters concerning the department.
- Provide excellent customer service to all internal and external constituencies.
- Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
- Assists in administrative problem solving, program planning, development, and execution of stated goals and objectives.
- Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
- Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, employment, travel, and/or purchasing.
- Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
- Provides administrative assistance with faculty and/or staff searches, as appropriate, to include; preparing interview documents, coordinating interview logistics, and coordinating search documentation.
- Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
- Establishes, updates, and maintains unit's files, inventories, and records including program files; implements and maintains data management systems, as required.
- Leads and guides the work of lower level staff, and supervises student employees as appropriate; may assist in hiring decisions and performance appraisal. \
- May assist with student registration, advising, financial aid, student criminal background checks, related health or insurance data, and transcript requests.
- May assist in maintaining external agreements and partnership correspondence.
- May assist in developing course schedule for department.
- Prepares part-time/overload salary amounts for assigned department.
- May assist with departmental class/instructor evaluations.
- May research institutional accreditation or other state agency websites to gather information for maintaining or gaining accreditation.
- Complete training and/or workshops to fulfill duties and enhance professional growth
- Perform job-related or other duties as assigned.
SOCIAL CONSTRUCTS REQUIRED OF POSITION: - Display empathy and positive regard for others in written, verbal and non-verbal communications.
- Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
- Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.
- Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
- Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
- Dress appropriately for a workplace with frequent customer service interaction and community outreach.
- Meet all required standards of confidentiality. Keep work areas in a clean and orderly manner.
About Temple College
Temple College is a comprehensive community college offering an array of educational opportunities. Founded 1926, Temple College has enjoyed an excellent academic reputation for over 90 years, and is nationally recognized for excellence in its programs from the visual and performing arts to competitive athletics, and has become one of the premiere institutions in the state for education and training of health care providers. The faculty and staff are committed to providing exceptional quality instruction.
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