Jr Finance/Administrative Assistant
Location
Rockville, MD | United States
Job description
Jr Finance/Administrative Assistant
Location: Rockville, MD
Duration: Multi-Year Contract
Pay: $20-$25/hr
Resumes to Criss Brient: [email protected] General Office Administration
- Manage office supplies and inventory.
- Maintain and update document repositories in the SharePoint platform.
- Proactively anticipate department needs, ensuring a more efficient workplace.
- Handle mail and package distribution.
- Coordinate conference room bookings for both in-person and online meetings.
- Facilitate a smooth onboarding process by communicating effectively with managers.
Fiscal Team Responsibilities
- Process requisitions, purchase orders, invoices, and reimbursements using Oracle E-Business Suite.
- Ensure correct purchase orders (PO), cost codes, and accounting data.
- Collaborate with Procurement Office to streamline the POs process.
- Process invoices in compliance with the County's financial procedures.
- Monitor and record division-specific expenses using Excel and SharePoint tools.
Database Management
- Create/Update Monday.com databases
- Create/Update ServiceNow tickets
- Create/Update files and libraries in SharePoint
Program/Project Coordination and Support
- Assist with community outreach programs/events.
- Provide basic technical support.
- Prepare Task Order Proposal Request packages.
- Coordinate installation schedules and conduct site visits with the team.
- Schedule and coordinate site visits between departments.
- Maintain project progress and status records in spreadsheets and SharePoint.
- Write minutes and create a monthly TO-DO list for the meeting attendees.
- Coordinate/host monthly Zoom meetings.
- Track applications and payments.
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Job tags
Salary
