Location
Bethlehem, PA | United States
Job description
Moravian Academy is seeking a dedicated, friendly, and outgoing administrative assistant to support the Beginning and Lower School office. This person will take primary responsibility for managing office needs, working closely with the Director and Assistant Directors of the Historic Downtown Campus, faculty, staff, students, and parents. The successful candidate primarily supports preschool-grade 5, however, will assume additional responsibilities as needed for the entire Historic Downtown Campus.
This is a twelve-month position with hours from 7:30 a.m. - 3:30 p.m.
The Administrative Assistant reports directly to the Director of the Historic Downtown Campus.
Essential Functions:
- Set a warm, calm, and welcoming tone for the Historic Downtown Campus.
- Serve as the receptionist, including greeting and directing visitors and answering or returning phone calls.
- Send email communications through blackbaud to parents, including emails on behalf of the Director.
- Assist in managing professional calendars, including field trips, school-wide events, assemblies, after-school programming, and google calendars for the Director and Assistant Director.
- Assist the Director of Extended Care with daily attendance documents, field questions from parents, and communicating with staff.
- Coordinate accurate and timely recording of daily attendance.
- Manage student records through online database, Blackbaud, including report cards, class schedules, attendance records, and contact information.
- Assist the School Nurse with general first aid and triage.
- Keep inventory of supplies, office & classroom, and coordinate purchasing requests with the Business Office.
- Manage PA state funding allotment annually.
- Oversee scheduling for Parent Conferences (3 times per year)
- Coordinate Substitute Teachers and manage teacher coverage needs from preschool-grade 8 faculty
Skills and Abilities
- An enthusiastic team player.
- Desire to work in a school setting with students, teachers, parents and administration.
- Ability to use technology in scheduling, record keeping and communication - along with ability to learn new systems.
- Excellent written and editing skills.
- Strong verbal communication skills with a warm, welcoming personality.
- Creative thinker with the ability to be resourceful and proactive while using problem-solving skills to deal with issues that may arise.
- Ability to organize, multi-task, prioritize work.
- Highly organized and detail oriented.
- Has a patient, calm and adaptable personality for potentially hectic situations.
- Maintains confidentiality of information.
Minimum Requirements
- Previous office experience; preferably in an independent school or similar setting
- Associate’s degree, Bachelor’s strongly preferred
- All necessary background clearances
- Proficient technology skills: Google suite, Word, Excel, any type of database
About Moravian Academy
Moravian Academy, located in historic Bethlehem, Pennsylvania, is a PK through 12th grade coeducational college preparatory school and the ninth oldest independent school in the United States. Founded in 1742, Moravian Academy continues to be a school in motion. After a recent merger with The Swain School, Moravian Academy comprises 900 students and 200 employees. The extensive facilities are located on three campuses which together are the premier choice for independent education in the Lehigh Valley region. Each campus possesses a distinct culture and setting:
The Downtown Campus for Grades P-8 inside the national historic landmark district that is at the heart of the City of Bethlehem;
The Merle Smith Upper School Campus for Grades 9-12, situated on 120 acres of green expanse in Bethlehem Township, approximately 7 miles from downtown Bethlehem;
The Swain School for grades PK-8 with a 22-acre contemporary campus in the beautiful west end of Allentown, approximately 25 minutes from the Bethlehem campuses.
Connections working at Moravian Academy
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