Location
Waltham, MA | United States
Job description
Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations, both locally and internationally.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Submit and reconcile expense reports for senior staff.
Manage office calendars for senior staff.
Schedule internal and external events.
Manage meeting room schedules.
Manage telecommunications.
Manage incoming and outgoing phone calls and emails, deliver messages appropriately.
Manage incoming postal mail, scan/forward to the appropriate persons/department.
Perform exceptional customer service assistance to internal employees and external customers or clients.
Maintain and organize office files.
Greet visitors and maintain visitor login information.
Conducts new hire orientation in-person and virtually for exempt and non-exempt personnel.
Reviews, verifies and processes all new hire paperwork for accuracy and completeness, including coordinating and verifying benefits enrollment.
Maintains human resources records, including personnel files, new hire forms, I-9’s, W-4’s, and other documents to ensure that records are current, confidential, complete, and in compliance with company and government regulations and deadlines.
Posts federal and state rules and regulations and ensures compliance with FLSA, FMLA, EEO, OSHA, and other governmental agencies.
Maintains foreign transfer visa process serving as primary contact for expat.
Ensure dissemination and compliance of human resources policies, procedures, and programs to ensure that all employees are well informed and work in compliance with policies and regulations.
Completes other projects/tasks/clerical and support duties as assigned by manager and senior leaders.
1-3 years of previous experience as an Office Receptionist or Administrative Assistant
1-3 years of experience utilizing Microsoft Office applications, including Outlook and Teams
0-2 years of experience in a human resources function
Associate’s degree in Business Administration, Human Resources or related field is preferred
Excellent written and verbal communication skills
Organizational abilities and data entry skills
Positive and friendly attitude
Medical, Dental, Vision, Life Insurance, and Disability Pay.
401(k) with company matching up to 6%.
Paid Time Off, including paid holidays.
Flexible Spending Accounts.
Voluntary benefits such as legal and financial assistance, pet insurance, and more.
Employee Assistance Program.
Ongoing employee development opportunities including tuition reimbursement, scholarships, and training.
Commuter benefits.
Employee engagement activities.
Job tags
Salary
