Location
Decatur, GA | United States
Job description
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.
As part of the Task Force for Global Health, the Supply Chain Specialist serves as a liaison to and works with other groups and organizations participating in a major program or seeking supply chain and logistics knowledge of the program.
JOB DESCRIPTION:
- Liaises with outside vendors and country representatives to coordinate product shipments and related paperwork.
- Communicates with recipient countries to confirm receipt and proper management of product donation.
- Compiles and files country level shipping documents.
- Assists in the planning, preparation, and execution of supply chain assessments for program countries; evaluates warehouse practices. Understands supply chain challenges faced by national programs in order to advocate on behalf of the programs to implementing partners, donors, and program management.
- Assists in preparation of recipient country annual memorandum of understanding.
- Responds to country-specific supply chain data requests in support of program planning.
- Updates databases with key information including: product shipment figures, inventory data, and partner contacts.
- Assists in the analysis of inventory reports and distribution data; validates distribution reports with reported in-country inventory for the program and, works with program colleagues to resolve differences between shipped vs. distributed treatment data.
- Creates reports, charts, and graphs; creates and runs ad hoc reports. Assists in the preparation of letters, briefings, and reports on activities, and other written materials related to supply chain-related aspects of the program.
- Assists in the planning, preparation, and facilitation of in-country supply chain strengthening activities: supports program by evaluating their supply chain readiness and providing technical support to Ministries of Health and implementing partners; monitors and provides updates on supply chain through reports, letters, briefings, or other written materials related to the supply chain; works with program management to define, plan, execute, and monitor progress of specific activities and projects.
- Follows up with National Program Coordinators and implementing NGO partners on findings and recommendations for improvement.
- Assists in the development of standard operating procedures for drug management.
- Contributes to the development of supply chain training materials and other documentation to improve supply chain operations.
- Assists in meeting coordination and preparation of data packets and presentation materials for internal and external meetings.
- Undertakes international travel; represents the program at meetings and workshops through active participation; gives presentations at conferences and meetings on behalf of the program.
- May supervise interns and/or volunteers from time to time.
- Performs other related duties as required.
- Assists in the design, implementation, and coordination of supply chain-related aspects of an NGO program and provides technical expertise in supply chain systems, inventory, and product management to donation recipient countries.
- Coordinates with Pfizer supply chain managers to ensure production of material and on-time shipment to countries.
- Liaises closely with national program coordinators and implementing partners to maximize access to donated Zithromax®.
- Serves as a liaison to and works with other groups and organizations participating in the national trachoma program or seeking supply chain and logistics knowledge of the program.
Specific responsibilities assigned to the Supply Chain Specialist include, but may not be limited to:
Product Management:
- Liaises with Pfizer and country representatives to coordinate Zithromax® shipments and related paperwork
- Communicates with recipient countries to confirm receipt and proper management of Zithromax® donation
- Compiles and files country level shipping documentsAssists in the planning, preparation, and execution of supply chain assessments for program countries; evaluates warehouse practices
- Understands supply chain challenges faced by national programs in order to advocate on behalf of the programs to implementing partners, donors, and ITI management
- Assists in preparation of recipient country annual memorandum of understanding
Data Management and Reporting:
- Responds to country-specific supply chain data requests in support of national trachoma program planning
- Updates ITI database with key information including: Zithromax® shipment figures, inventory data, and partner contacts
- Assists in the analysis of inventory reports and distribution data; validates distribution reports with reported in-country inventory for the program and, work with the Senior Program Associates to resolve differences between shipped vs. distributed treatment data
- Creates reports, charts and graphs in Excel, create and run ad hoc reports
- Assists in the preparation of letters, briefings and reports on activities, and other written materials related to supply chain-related aspects of the program
Trainings, Facilitation, and Technical Support:
- Assists in the planning, preparation, and facilitation of in-country supply chain strengthening activities:
- Supports program by evaluating their supply chain readiness and providing technical support to Ministries of Health and implementing partners; monitors and provides updates on supply chain through reports, letters, briefings, or other written materials related to the supply chain; works with ITI management to define, plan, execute, and monitor progress of specific activities and projects.
- Follows up with National Program Coordinators and implementing NGO partners on findings and recommendations for improvement
Assists in the development of standard operating procedures for drug management - Contributes to the development of supply chain training materials and other documentation to improve supply chain operations
Meetings:
- Assists in meeting coordination and preparation of data packets and presentation materials for internal and external meetings (e.g. Trachoma Expert Committee, Trachoma Action Planning, NTD Supply Chain Forum, NTD/Trachoma Cross-Border, and other designated meetings)
- Undertakes international travel; represents ITI at meetings and workshops through active participation; gives presentations at conferences and meetings on behalf of ITI
TRAVEL:
- 20-30% domestic and international travel
MINIMUM QUALIFICATIONS:
- A bachelor's degree in a field related to specified program areas and four years related program management experience, OR an equivalent combination of experience, education, and training.
PREFERRED QUALIFICATIONS:
- 3-5 years of supply chain management experience (planning, inventory management, and logistics related work)
- Native / Advanced French language skills strongly preferred
- Proficient in MS Office programs
- Experience working in or with developing countries
- Demonstrated interpersonal and written communication skills in English
- Possess a high degree of planning, organizational, analytical and financial skills
- Ability to partner and communicate with all levels of an organization
- Demonstrated ability to take initiative and work independently
- Ability to work and/or travel internationally over weekends
- APICS certified
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.
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