State of Florida
Location
Tallahassee, FL | United States
Job description
Requisition No: 823050
Agency: Juvenile Justice
Working Title: DJJ OPERATIONS COORDINATOR - 80059383
Pay Plan: Career Service
Position Number: 80059383
Salary: $1,694.62 Bi-Weekly
Posting Closing Date: 04/06/2024
Total Compensation Estimator
The Department of Juvenile Justice salutes our heroes.
We are honored to have the opportunity to support our nation’s veterans and their families.
We value the service given to our country and support the hiring of service members and military spouses.
LOCATION, CONTACT AND SALARY INFORMATION
Location 2737 Centerview Drive Tallahassee, FL 32399 (Knight building)
Contact Person Laura Buen (850) 717-2534-8040
Minimum Biweekly Rate of Pay $1,694.62 . (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.)
DESCRIPTION
This position is an Operations Coordinator Position in at Headquarters
DUTIES & RESPONSIBILITIES
Conducts pre-solicitation calls for new and up-coming contractual programs that are assigned.
Drafts competitive procurements (Invitations to Negotiate (ITN’s), Requests for Proposals (RFP’s), and Invitations to Bid (ITB’s)), new contracts, Amendments (including the Program Area Requested Changes document), Extensions, and Renewals (including the drafting of Program Profiles and partaking in the renewal process for every Contract that is assigned), for the Office of Residential Services (ORS) in accordance with Florida Department of Juvenile Justice (FDJJ) policy, Florida Administrative Code, and Florida Statute. Also, ensures all required forms are completed, signed, and uploaded into Contract Tracking System (CTS) ; routes the Amendment package in CTS and obtains required approvals; makes revisions as requested and approved; upon Amendment execution ensures appropriate ORS staff are notified; and updates the hardcopy and electronic files in ORS.
Ensures current procurement and contract templates are used, drafts are reviewed and approved, and correctly routed in the Department of Juvenile Justice (DJJ) Contract Tracking System.
Serves on competitive procurement evaluation and/or negotiation teams, and/or provides technical assistance regarding programmatic information as requested by the team(s). This includes coordinating the answering of questions received from interested parties during the procurement process, meeting the timeframes established in the procurement’s calendar of events, completing an analysis of the respondent’s past performance according to the requirements set forth in the procurement, reading and analyzing the respondent’s technical response against the procurement requirements to ensure attachments and exhibits under the purview of ORS are completed correctly, attending negotiation strategy sessions, evaluator briefings and debriefings, and facility site visits and/or inspections as requested by the supervisor, reviewing all procurement decisions for accuracy before it’s released on the Vendor Bid System, assisting the procurement manager with any protest forms needing programmatic technical assistance, and upon successful completion of a final agency decision, begin coordinating the review of attachments and exhibits with various DJJ programmatic and administrative offices.
Drafts the resulting contract including its applicable attachments and exhibits; routing the contract in CTS and obtaining all required approvals; facilitates the answering of questions and editing of documents as needed from reviewers of the contract; participates in transition calls or meetings with the awarded provider on any aspect of the new contract; notifies the relevant ORS staff about upcoming contract effective date to ensure pre-trainings and inspections are completed before services to youth begin; creates and maintains the contract file (both electronic and hardcopy) in ORS.
Maintains regular communication with the DJJ Bureau of Procurement & Contract Administration, Bureau of Contract Management, residential Regional Directors, and other appropriate department staff.
Assists in the development of renewal Program Profiles and partakes in the renewal process for every Contract that is assigned.
Attends required trainings to meet/maintain Florida Certified Contract Manager and Florida Certified Contract Negotiator certifications. Serves as a Florida Certified Contract Negotiator (FCCN) on appointed solicitations.
Reviews DJJ policy documents and provides input for correcting programmatic, procurement, and/or contractual problems.
Ensures correspondence is accurate, professional, and completed within established deadlines.
Attends transition conference calls and/or meetings when programs are transitioned from one provider to another.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES
Knowledge, skills, and abilities, including utilization of equipment, required for the position:
Knowledge of Florida procurement laws; Knowledge of contract documents, regulations and specifications; Knowledge of the importance of confidentiality in specific matters; Skilled in oral and written communication; Skilled in organizing meetings and coordinating groups; Skilled in Microsoft Office applications; Skilled in preparing detailed, complete and timely assignments and documentation; Ability to analyze and solve problems; Ability to make administrative/procedural decisions using sound judgement; Ability to resolve complaints and concerns; Ability to interpret and apply policies and procedures; Ability to develop solutions to problems; Ability to act as a troubleshooter when questions, issues or concerns arise; and Ability to work independently as needed with general guidance.
PREFERRED QUALIFICATIONS
A bachelor's degree from an accredited college or university and three years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering, or administrative work.
Computer Software experience such as Microsoft Office.
A valid driver's license is required.
SPECIAL NOTES
To be considered for this position, responses provided to the qualifying questions for this advertisement must be verifiable on your State of Florida Candidate Profile. Actual work experience, years of employment, hours worked per week, explanation of gaps in employment must be clearly defined, or the candidate may not be considered for the position .
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-Verify (Employment Eligibility).
When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
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