Graduate Student Affairs Officer (4575U) - 65366
University of California, Berkeley
Location
Berkeley, CA | United States
Job description
Graduate Student Affairs Officer (4575U) - 65366 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview The Department of Philosophy at the University of California, Berkeley offers both a BA and a PhD in Philosophy. In addition, the department offers courses for students who specialize in other disciplines and offers a lively series of philosophical events. The faculty and graduate students have research interests covering the whole field of philosophy, from antiquity to the present day, and represent both the analytic and continental traditions. The department has more than 20 faculty FTE and a staff of 4.
Position Summary The Student Services Advisor provides a wide range of student services duties and responsibilities for an academic department/school/college or organization. Provides assistance to the chair, faculty, and students in academic advising, recruitment, admissions, financial aid, the evaluation and awarding of fellowships and block grant funds, student orientation and events, career counseling, job placement and related programs.
Application Review Date The First Review Date for this job is: 03/08/2024.
Responsibilities Academic Advising and Administration of PhD Program:
- Maintains all graduate students records and files.
- Oversees graduate student class enrollment and registration.
- Maintains departmental records of dissertation and QE committees.
- Interprets graduate division policy and assists Faculty Graduate adviser.
- Assists & advises students in timely preparation of documents for QE exam eligibility; committee changes and approval; advancement to candidacy; conferral of Ph.D. degree.
- Serves as a liaison to the Graduate Division staff in determining and implementing feasible solutions regarding students with unusual and specific academic problems.
- Initiates constitution of Ph.D. qualifying examination committees.
- Writes and updates the Graduate Program description booklet and updates the online Academic Guide.
- Coordinates and schedules department's language examinations.
- Serves as a liaison with Group in Logic and Methodology of Science.
- Provides Philosophy graduate student support in a number of areas including registration and enrollment policies and procedures, degree requirements, administrative issues, personal issues affecting studies, withdrawal and readmission, departmental and campus programs and graduation, and makes recommendations for the improvement of these programs.
- Advises faculty on departmental/school/college and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions; devises curriculum planning in a collaboration with Chair and Faculty, and with other departments.
Fellowship/Financial Aid Administration:
- Analyzes, develops and administers complex funding packages for graduate students using block grants, fellowships, scholarships, departmental funds and faculty research funds.
- Plans, develops and manages the student services budget for the department.
- Manages the processing, evaluation, and awarding of student fellowships, grants, scholarships, and other awards and tracks individual student fellowship packages.
- Verifies student enrollment data required for fellowships and funding.
- Advises students on finance Academic Student Employee and processing in coordination with Campus Shared Services and UC Path, financial aid options on campus and from outside agencies including extra-mural fellowship opportunities.
- Organizes and administers the departmental processes for equitable GSI assignments each term.
- Manages the hiring including management of position control functions.
- Advises management on available funds for entering students based on knowledge of fund sources and student need.
Graduate Admissions and Recruitment:
- Responds to all inquiries from prospective applicants.
- Coordinates outreach programs with specifically targeted institutions; advises prospective applicants on necessary academic preparation; initiates and arranges student recruitment visits to Berkeley in collaboration with admissions chair.
- Compiles and organizes admission materials for applicant files using SLATE.
- Performs detailed analyses on each applicant, evaluates transcripts, computes GPAs, and compiles an outline which is used by the admissions committee.
- Systematically tracks all applicant files evaluated and ranked by the admissions committee.
- Provides administrative/database assistance to admissions committee in processing admits through Graduate Division channels.
- Advises the faculty admissions director and the organization's management of available funding for entering students and makes recommendations for the improvement of all related programs.
- Works with management to coordinate reimbursement of applicant visits.
Graduate Programming:
- Plans and implements complex, high-visibility student events, such the department's graduate student (including minority outreach) recruitment events each spring, the first-year graduate student reception each fall, and assists with other events such as the Berkeley London Conference.
- Plans, designs, and provides information about the campus, or academic strategies and enrichment programs to students.
Curriculum Management and Course Scheduling:
- Serves as primary department class scheduler.
- Coordinates academic program course planning and scheduling in consultation with Department Chair and with input from the Undergraduate Advisor and other stakeholders.
- Enters scheduled courses and instructor assignments into SIS/Campus Solutions.
- Corresponds with instructors regarding details of scheduling and room assignment and facilitates updates and scheduling changes as necessary.
- Arranges all GSI course assignments and coordinates hiring. Ensures academic program is in compliance with Campus and College guidelines.
- Anticipates program needs to assure that course area requirements can be met.
- Analyzes the educational and administrative impact of proposals and changes to the course program.
- Advises the Chair on matters of long-range course planning, ensuring that required courses are taught regularly while taking into consideration faculty leaves and FTE, as well faculty committee assignments.
- Analyzes course enrollment data in order to advise Chair on most effective use of department's budget allocations with regard to class size, availability of GSIs and readers and departmental ASE workload agreements while ensuring compliance with all L&S, Graduate Division, Payroll and Academic Student Employee guidelines.
- Facilitates new course approval process through appropriate administrative processes.
Career Counseling & Placement for Ph.D. Students:
- Responds to all inquiries from new and returning job placement candidates.
- In consultation with faculty placement advisor, manages this process and assists with the administration of Interfolio accounts for graduate student job placement.
- Suggests and implements enhancements to the department's placement services.
- Develops and maintains an alumni recruitment network.
- Organizes annual packet of job seekers for faculty reference.
Professional Development:
- Attends campus-wide graduate advising (GSAO) meetings, and tracks and reports back to the department about any changes related to graduate affairs.
- In consultation with supervisor, identifies and implements annual professional development goals that could include special projects, or participating in professional associations, training programs, or campus committees.
- Seminars and workshops may focus on topics such as professional skills development, planning in higher education, and developing or maintaining expertise on various computer systems.
Student Conduct:
- Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination.
Required Qualifications
- Working knowledge of advising and counseling techniques.
- Knowledge of and/or can quickly learn University-specific computer application programs.
- Knowledge of and/or can quickly learn University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
- Solid verbal and written communication skills.
- Interpersonal skills.
- Multicultural competencies; ability to work with diverse populations.
- Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization for international students and scholars.
- Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
- Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
- Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $59,100.00 - $80,400.00.
How to Apply - To apply, please submit your resume and cover letter.
Other Information
- This is not a visa opportunity.
- This position is eligible for up to 40% remote work.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
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