Executive Assistant

Location

Irving, TX | United States

Job description

Resolute Investment Managers, Inc.

Executive Assistant

Resolute Investment Managers, Inc. ("Resolute ") is a diversified, multi-affiliate asset management platform that partners with affiliated and independent investment managers. The clients of Resolute and our affiliates include corporate defined benefit plans, institutions and individual investors. We trace our history to 1986 when an affiliate, American Beacon Advisors, Inc. (formerly AMR Investment Services, Inc.), began providing investment management services as an independently operated entity. Since 1987, American Beacon Advisors has managed the American Beacon Funds family of mutual funds. Over the years, American Beacon has built a reputation for innovative thinking, discipline and prudent investing, which has led to several prestigious awards for its pension management, cash management and mutual fund investment services. Today, Resolute is a privately held organization owned by a consortium of investment funds affiliated with leading financial institutions. In December 2023, Resolute Investment Managers was named one of the Best Places to Work in Money Management by Pensions & Investments for the fifth consecutive year. Learn more about our company by visiting

Our office is located in Las Colinas, Texas. This position will have the following consideration:

Hybrid: Works regularly both Onsite (currently 3+ days per week) and Remote.

Job Description:

The Executive Assistant is responsible for providing administrative support to the President & CEO requiring limited direction from the CEO and possessing a thorough knowledge of the organization.

Key Responsibilities

• Operate as a business partner and extension of the President & CEO and other senior executives
• Manage sensitive matters with a high level of confidentiality and discretion
• Manage executive scheduling and planning, including meetings, conference calls, and board meetings, proactively anticipating and addressing potential scheduling conflicts given a very busy calendar
• Draft and prepare correspondence for internal announcements, board meetings, and other communications
• Coordinate the execution of various agreements and internal authorizations and maintain log of signed documents
• Attend various meetings, prepares agendas, and maintains meeting notes
• Prepare PowerPoint presentations for various uses including board meetings
• Plan and coordinate logistics for various company events and board meetings
• Assist in the preparation of annual budgets
• Schedule travel, including airfare, hotel accommodations, and ground transportation
• Manage and collate expenses and receipts, submitting for reimbursement as needed
• Coordinate assistance with technology when questions or repair issues arise
• Open, sort, and distribute mail
• Review and approve time reporting requests for supported departments (i.e., vacation, sick, etc.)
• Procure office supplies
• Share in kitchen duties with other EAs, such as stocking of drinks, snacks, and coffee supplies
• Assist with welcoming of visitors and acceptance of package/supply deliveries

Minimum Requirements

Ideal candidate must have:

• Prior experience working with senior executive(s) in professional business organization, with demonstrated capabilities across the primary responsibilities above
• College degree preferred but not required
• Trustworthy and discreet with confidential matters
• Excellent communication and time management skills; proven ability to meet deadlines
• Ability to function well in a high-paced environment
• Strong interpersonal skills and emotional intelligence
• Good written and verbal communication skills
• Strong organizational skills including ability to manage scheduling in multiple time zones
• Proficient with Microsoft Word, PowerPoint, and Excel

Job tags

Salary