C-suite Administrative Assistant POST NUMBER: 401700

Location

Burlington, NC | United States

Job description

Vaco Boston has partnered with our client to help fill a C-Level Administrative Assistant role.
Primary Responsibilities :

• Administrative support, including coverage of phone lines, expense reimbursement, calendar management, meeting preparation, making copies, etc.  
• Coordinate internal and external meeting logistics including Outlook meeting requests, conference room booking, security clearance, agenda preparation and collating/distribution of materials, food & beverage coordination 
• Maintain and manage client, prospect and consultant contact information, mailing lists and related initiatives and mass mailings using CRM system
• Assist with preparation and delivery of monthly, quarterly and ad-hoc client reporting deliverables using internal systems and processes
• Manage conference registration, invoice management/check request and charitable/sponsorship process including expenditure tracking for all department initiatives
• Oversee department calendar including scheduling of quarterly product reviews and other regular department and team meetings including involvement in semi-annual Sales Meetings
• Maintain department electronic and hard files
• Other tasks, as needed

• Bachelor’s Degree required with 1-2 years of experience strongly preferred
• Strong interpersonal and communication skills both oral and written
• Highly dependable, strong client service orientation, commitment to excellence
• Ability to handle multiple tasks and prioritize effectively in a fast paced environment
• Attention to detail and proficiency with Microsoft Outlook, Excel, Word, PowerPoint
• Strong work ethic and positive attitude
• Ability to use good business judgment and maintain confidentiality

Job tags

Salary

$55 per hour