Department of Human Services
Location
Salem, OR | United States
Job description
Initial Posting Date:
02/20/2024Application Deadline:
03/12/2024Agency:
Department of Human ServicesSalary Range:
$5,345 - $8,177Position Type:
EmployeePosition Title:
Learning & Development Specialist 2Job Description:
We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the
Equity North Star
as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.Would you like the opportunity to make a positive impact on Oregonians in need of support and resources? If so, we’d love to hear from you! When you join the ODHS, you join a community of nearly 10,000 employees dedicated to serving Oregon’s most vulnerable population.
The Records Management Unit (RMU) team is seeking FOUR Learning and Development Specialist 2’s to join our team. As a Learning and Development Specialist 2, you will provide coordination and delivery of trainings for ODHS and OHA staff.
Want to know more about the job?
We are hosting a virtual information session for all interested applicants to discuss the Records Training Specialist (Learning and Development 2) position scope and job duties.
The conference calls will occur on (2/29/24 & 12pm Pacific)
Topic: Enterprise Records Trainer Information Session
Time: (2/29/24 & 12pm Pacific)
Use the links below to join meetings via Teams.
______________________________________________________________________________
Microsoft Teams
Need help?
Join the meeting now
Meeting ID: 297 559 705 165
Passcode: hdYvtM
Dial-in by phone
+1 971-277-2343,,889096920# United States, Portland
Find a local number
Phone conference ID: 889 096 920#
For organizers:
Meeting options
|Reset dial-in PIN
For technical assistance, ODHS and OHA employees please contact the OIS Service Desk; guests, please click the "Learn more about Teams" link.
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Oregon Department of Human Services (ODHS), A place to belong and make a difference!
When you join the
ODHS
, you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision.
We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The
Equity North Star
has four points that explain the agency's goals related to equity, inclusion, and racial justice.We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and
competitive benefits packages
including health, dental, vision and much more!What you need to qualify
Five years of work experience designing, planning, and implementing adult education courses, or applying web-based technologies in a blended learning environment;
OR
Five years of work experience designing, planning, and implementing organizational development strategies.
OR
A bachelor's degree in Education, Organizational Psychology, Business or Public Administration, Training and Development, Human Resources, Organizational Behavior, or related field may substitute for three years of the work experience stated above.
Essential attributes
We are looking for candidates with:
Adaptability: Demonstrate a versatile teaching approach, capable of modifying instructional strategies, materials, and content to meet the diverse learning needs and cultural contexts that impact the individual and group dynamics during training and facilitation sessions. Understanding of Adult Learning Theory.
Curriculum and Content Development (Self-Paced, Live, Recorded Trainings): Proficiency in creating comprehensive, engaging, and mission-aligned curriculum that promote person-centered learning and achievement. Ability to evaluate trainings and refine of curriculum materials to ensure relevance and effectiveness across time and cohorts.
Facilitation Skills: Ability to manage group dynamics, navigate difficult conversations, resolve and repair conflicts or impact that occurs during session, and maintain focus and engagement throughout the facilitation process.
Development of Psychologically Safe Environments and Brave Spaces: A commitment to fostering trust, respect, belonging and open communication among team members. They should possess strong interpersonal skills, including emotional intelligence and self-reflection of how they show up in spaces, to ensure all employees feel valued and supported in expressing their thoughts and ideas without fear of judgment.
Cultural Intelligence: Ability to intentionally and meaningfully consider and be agile to diverse cultural identities, exhibit empathy, respect, and openness towards people from different backgrounds, enabling seamless collaboration and fostering an inclusive work environment. Ability to demonstrate a commitment to lifelong learning about various cultures and perspectives, enhancing capacity to communicate and work effectively in the workplace.
Computer and Systems Understanding: Skills and knowledge of basic computer systems such as M365 environments, Outlook email, File Explorer, and training software or training interfaces (for example Camtasia, Teams, Zoom, Workday Learning, etc.).
Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process.
Your duties at a glance:
The Records Management Unit (RMU) resides within Imaging and Records Management Services (IRMS) and is part of the Department of Human Services Shared Services Section. The RMU provides support in program integrity efforts at the department by contributing to the processing of various Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) documents and supporting overall records management compliance with the agency.
Provides enterprise-wide trainings and educational support for records management proceedings, policies, and procedures to ensure understanding and overall compliance throughout ODHS/OHA.
Researches training and development trends and designs records management training curricula to achieve desired results, such as required DAS and Secretary of State records management trainings, trainings required in state statute, and looking at participation, topics covered, and overall design.
Develops needs assessment instruments, develops evaluation instruments to measure records management training participant learning or changes in work behavior.
Writes records management training course objectives, lesson plans, and course materials.
Collaborate with subject matter experts to design course curricula in alignment with records management compliance, best practices, and statute.
Designs and implements records management and compliance training for ODHS and OHA that includes defining evaluations, and monitoring program.
Identifies barriers to effective organizational change around records management and records management compliance by utilizing training and educational initiatives and implementing feedback strategies to gather impact of training and education curriculum.
Working conditions
Remote or Hybrid work locations outside of the State of Oregon will be considered in filling this position. Typical office environment. Occasional pressure to produce under severe time constraints and deadlines. Training is live, either in-person or virtual. Travel may be required to conference, meeting, and training sites to support learning and team activities. Will need to lift and move equipment using unit established safety procedures and moving equipment with use of appropriate lift devices as available.
Application instructions
Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
Please upload a resume or complete the Workday history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
A cover letter is not required for this application. However, you may attach one if you wish. This may help the manager understand better how you possess the essential attributes.
Current State of Oregon employees: Apply via your employee Workday account.
After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.
Additional requirements:
Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Helpful information
This position is represented by the Union (SEIU).
This recruitment may be used to fill future vacancies.
Have questions about Workday, and want some tips on understanding the state application process? Check out our
Oregon job opportunities
page.IMPORTANT: Please monitor your Workday account as all communications will be sent there.
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the
Classification and Compensation
page for more details, or you mayvisit our website
for information on Pay Equity.For questions about the job duties or application process, please contact
. Please be sure to include the job requisition number.If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact our ADA Office at
.We thank you for considering this employment opportunity with the Oregon Department of Human Service.
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