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Location

Ithaca, NY | United States

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Job description

Coordinator, Jacobs Technion - Cornell Institute, Cornell Tech (NYC)

About Cornell Tech

Cornell Tech is Cornell University's groundbreaking campus for technology research and graduate education on Roosevelt Island in New York City. Our faculty, students and industry partners work together in a highly collaborative environment, pushing inquiry further and developing meaningful technologies to support societal needs. Founded in partnership with the Technion-Israel Institute of Technology and the City of New York, Cornell Tech achieves global reach and local impact, extending Cornell University's long history of leading innovation in computing, engineering and related fields.

Position Summary

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

Reporting to the Jacobs Institute Director, the Jacobs Institute Coordinator work in close collaboration with the Jacobs senior leadership team, faculty members, and senior administrative staff to assist in developing accessible, safe, fiscally-sound, and meaningful programs for graduate students. The Jacobs Institute Coordinator will play a key role in operations for the institute, including program, event, and meeting management; office management; student guidance; and the maintenance of official documents of the governing bodies of the Jacobs Institute. Partner units will include academic departments and programs such as Runway, the academic hubs, Cornell Tech Finance, The Technion - Israel Institute of Technology, Hudson Yards, the Cornell Tech Housing Office, the Office of Engagement Initiatives, and the Language Resource Center.

Essential Functions Include:

Program, Event, and Meeting Management - 60%

• Assist in the development and execution of new and current programs
• Research, recommend and implement programmatic policies, procedures, and best practices.
• Develop and update marketing materials for programs; including presentations, handouts, manuals, web forms, etc.
• Manage day-to-day logistics and maintenance of on-going programs and projects including,
• Prepare program metrics and analysis for period program evaluation and effectiveness; collaborate with leadership to make adjustments.
• Develop and maintain effective relationships with all Jacobs units, the Technion, and other stakeholders/department, other student/academic services, and individuals and agencies outside of the University.
• Coordinate special initiatives, including recruitment processes, to support Jacobs units

Office Management - 15%

• Manage the Jacobs-owned apartment within the House at Cornell Tech
• Ensure travel grants are executed in alignment with policies and reported on in a timely manner. Ensure compliance with academic, financial, and health and safety policies.
• Provide oversight to the admin assistant in the ordering supplies, including gifts, swag items, office supplies, other program necessities with Jacobs Institute administrator.
• Occasionally initiate vendor sourcing and participate in contract negotiations.
• Create content and maintain external-facing interfaces including marketing materials, website, and/or social media platforms
• Partner with Jacobs senior leadership team to research and develop strategies for financial savings and fundraising.

Student Guidance - 10%

• Serve as a resource and contact for students as it pertains to their enrollment at the Technion.
• Act as liaison and representative of the Jacobs Institute with faculty, staff, and administrators at the Technion (including, extensive interaction with the Technion Graduate School)Advise students on standard policies and procedures and solve problems of varying complexity
• Distribute official academic documents to students

Leadership & Supervision - 10%

• Responsible for hiring, training, and providing direct supervision (including employee development and performance management) of administrative support staff.
• Delegate appropriate tasks to administrative support staff.
• Participate and produce the official meeting minutes of the governing bodies of the Jacobs Institute, including the Board of Directors and the Steering Committee

Other position-related responsibilities - 5%

• Participate in projects with occasional work responsibility falling above or below current classification.
• Seek out and attend and participate in professional development opportunities, conferences, and workshops appropriate to program and personal skill enhancement.
• Participate in external outreach, networking, and professional engagement activities.
• Represent the department, both on- and off- campus, in matters related to engagement
• Domestic and international travel may be required approximately once per year for professional development and exploration/preparation of on-site logistics.

Required Qualifications

• Bachelor's Degree and 2 to 4 years relevant experience or equivalent combination.
• Demonstrated experience working with diverse clients and leadership stakeholders to ensure the successful execution of projects/programs.
• Ability to handle highly sensitive and confidential information with tact and discretion.
• Ability to work both independently and with a team, establishing and accomplishing priorities, coordinating projects, and handling multiple objectives simultaneously.
• Work in either an academic or corporate setting coordinating or managing student services, event planning, program coordination, or recruitment.
• Must have strong organizational and project management skills with demonstrated experience meeting milestones and deadlines over a sustained period of time.
• Is highly flexible and adaptable in a fast-paced, team-oriented environment.
• Proven ability for taking initiative to find solutions, make decisions, and navigate ambiguity.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion , and wellbeing.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

Preferred Qualifications

• Three or more years working with, developing, and managing special programs, preferably in an academic setting.

Culture of Inclusion and Community Standards

As an individual contributor you will model and support a culture of diversity, equity, inclusion, and wellbeing and continually seek to understand how your role, behaviors, and actions impact the success of this culture.

Rewards And Benefits

University Job Title:

Coord Program I

Job Family:

Student Services

Level:

E

Pay Rate Type:

Salary

Pay Range:

$64,423.00 - $87,058.00

Remote Option Availability:

Hybrid Remote

Company:

Endowed

Contact Name:

Evelyn Gordon

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

Current Employees:

Online Submission Guidelines :

Employment Assistance:

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-01-31

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