State of Florida
Location
Saint Petersburg, FL | United States
Job description
Requisition No: 824824
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: OPS Purchasing Specialist - 77907381
Pay Plan: Temp
Position Number: 77907381
Salary: $20-$22 Depending on Experience
Posting Closing Date: 03/23/2024
Total Compensation Estimator
FWC/FIsh & Wildlife Research Institute OPS Purchasing Specialist/Research Operations/Admin Services $20-$22/Hour, Depending on Experience 100 8th Ave SE St. Petersburg, FL 33701
ANTICIPATED VACANCY
Work at Florida Fish and Wildlife Research Institute is cross-functional, meaning duties may cross division/office lines. The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.
This is a highly specialized position responsible for assisting FWRI staff in completing necessary paperwork for the expenditure contract process and forms completion at the FWC/Fish and Wildlife Research Institute, in St. Petersburg.
Our organization:
The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.
Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.
Minimum Qualifications:
7 years of professional experience in contracts or administrative support position. As associates degree from an accredited college or university can substitute for two years of administrative experience; a bachelor's degree from an accredited college or univeristy can substitute for 4 years of the required experience.
Preferred Qualifications:.
Applicants having State of Florida contract experience or working knowledge of State Contract or PUrchasing Management and associated programs such as FACTS, FLAIR, MyFloridaMarketPlace, portal, and MS Office suite software are encouraged to apply and may be given preference.
Requirements:
Employment in this position is contingent upon a successful Level 1 background check at no cost to the candidate.
Office hours are 8:00 am to 5:00 pm, Monday through Friday. This position may be eligible for a hybrid of office/telework days after 4 months of employment.
Answers to qualifying questions must reflect experience indicated in the work history of the State of Florida Job Application (Profile).
Position Overview and Responsibilities:
Duties include but are not limited to:
Serve as the liaison between the FWRI Contracts Office, contractors, FWC headquarters offices, and FWRI section staff/contract managers for the pre-contract phase.
Consult, advise, and assist FWRI section staff/contract managers with the precontract phase, compilation of contract forms, and uploading contract packets to the contract portal site.
Review contract packets for accuracy and completeness to ensure compliance with state and federal rules and regulations.
Additional responsibilities as assigned:
FWRI contracts office staff in preparation of all contract/amendment packets; ensure and review all contract documents for accuracy and routing; consult with and advise staff on changes and corrections to documents as needed; monitor the contract routing process; and ensure compliance and proper processing from proposal to close-out.
Advise staff of procedures for proper invoicing and reporting requirements. Review and process invoices for compliance to Comptroller rules. Monitor and assist staff with report due dates and contract expiration dates.
Stay up-to-date and review contracts for compliance with state and federal rules and regulations. Work closely with FWRI Grants and Purchasing Managers.
Ensure FWRI’s portal site is up-to-date and accurate.
Provide training and instruction to FWRI staff regarding contract program management as needed. Maintain an accurate contract list.
Evaluate impact, identify problems, and recommend appropriate action regarding contract practices and procedures. Notify the supervisor of any appropriate issues with the contract process as they arise.
Perform other work as required. Participate in public outreach efforts, as appropriate.
Knowledge, Skill(s), and Abilities:
Knowledge of the principles, practices, and procedures of contract or purchasing policies and procedures. Ability to work well independently and resolve complex problems using a high degree of business management and team-building skills. Ability to communicate and work with staff effectively. Ability to collect data and prepare reports. Ability to understand and apply state and federal policies, rules, and procedures of contract or purchasing management. Establish and maintain effective professional relationships across all agencies. Skill in the use of personal computers, spreadsheets, and word processing software, State and FWC/FWRI contract management programs.
WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?
WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
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