Executive / Administrative Assistant

Location

Woodbury, NY | United States

Job description

Kforce's client a very successful, dynamic Long Island, NY based commercial real estate management company with rapid expansion underway is seeking a talented Accounts Payable Executive/Administrative Assistant. In this role, you will work closely with the CEO and CFO. Duties Include:

• Daily entry of vendor invoices into Yardi
• Prepare and code invoices for Property Manager's approval
• Create spreadsheets in Excel
• Transfer data from hard copy to Yardi software
• Type in data quickly and efficiently
• Update tenant and vendor information in Yardi software
• Sort and collate incoming and outgoing mail
• Scan and email incoming mail to offsite property managers
• Collect and prepare correspondence, tenant invoices and vendor checks
• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events
• Promote and foster positive relationships with tenants and clients and track service calls as required
• Assist executives with preparing letters, memo, and correspondence by taking notes and creating documents in Word
• Track and file contracts and insurance certificates; Maintain follow-up system for expirations
This company offers nice spacious offices, flexible hours, and competitive compensation including health insurance.

Job tags

Salary

$65k - $75k